’s Speech on Motion 12 Feb 2015 – Annex 2

Oversight of Managing Agent’s Work by AHPETC

Entity (date Membership Frequency Scope of Work established) of Meeting

Town Council MP Ms Sylvia Lim (Chair) Initially As per Town Councils Act (2011) MP Mr Pritam Singh (Vice-Chair) Monthly, MP Mr (Vice-Chair) then MP Mr Quarterly MP Mr wef June MP Mr Faisal Manap 2012 MP Ms 14 appointed Town Councillors

Estate & MP Mr Faisal Manap (Chair) Monthly • To review and recommend cost-effective maintenance management Community MP Mr Pritam Singh programs to enhance the physical environment of the Town Liaison MP Mr Png Eng Huat • To recommend and monitor policies for the control and use of Committee MP Mr Low Thia Khiang common properties (June 2012) MP Mr Chen Show Mao • To undertake feasibility studies for the long-term physical MP Mr Faisal Manap development of the Town and make appropriate recommendations MP Ms Lee Li Lian accordingly 7 Legislative Assistants to the MPs • To assess and implement requests for additional amenities from 2 appointed Town Councillors residents and other organizations

Finance & MP Mr Chen Show Mao (Chair) Monthly • To prepare the annual budget and financial report for each financial Investments 2 appointed Town Councillors year of the Committee 3 appointed Non-Councillors • To review and report on the financial performance of the Town (June 2012) Council • To review the investment of surplus funds of the Town Council • To monitor and report the arrears level of the Town Council

1 Sylvia Lim’s Speech on Motion 12 Feb 2015 – Annex 2

Tenders & MP Mr Pritam Singh (Chair) Regular • To vet specifications of tenders Contracts MP Ms Sylvia Lim meetings • To evaluate tenders received Committee 2 appointed Town Councillors when tenders • To interview tenderers as needed (April 2012) are called and • To decide on award of tenders decisions needed

Audit MP Mr Png Eng Huat (Chair) Preliminary • To make recommendations to the Council on the appointment of Audit Committee MP Ms Lee Li Lian meetings firm (Aug 2013) 1 appointed Town Councillor only; regular • To meet with Auditors to discuss the nature and scope of audit and to meetings agree to the terms of the engagement letter deferred due • To review the management representation letter, auditors’ to various management letter and the management’s response audits • To monitor and review the Town Council’s system for internal financial control, financial reporting and risk management

Project MP Ms Sylvia Lim (as TC Chair) Monthly • To decide on the scope of each project Meetings (as MP Mr Faisal Manap (as Chair of Estate • To monitor progress of each project projects and Community Liaison Committee) • To manage the project within the budget progress) The MP for the division where the project work is being done Project Consultants, Contractors Managing Agent Project Team

Chairman MP Ms Sylvia Lim (as TC Chair) Weekly • To meet with the Managing Agent to plan Town Council work, Meetings MP Mr Pritam Singh (as TC Vice-Chair) discuss feedback from residents and coordinate service levels MP Mr Png Eng Huat (as TC Vice-Chair) • To make decisions on ad hoc expenditure within the Chairman’s Managing Agent authority

2 Sylvia Lim’s Speech on Motion 12 Feb 2015 – Annex 2

MP Meetings MP Ms Sylvia Lim Fortnightly • To discuss Town Council work MP Mr Pritam Singh MP Mr Png Eng Huat MP Mr Low Thia Khiang MP Mr Chen Show Mao MP Mr Faisal Manap MP Ms Lee Li Lian

MP Estate MPs and MPs’ representatives Weekly • To inspect the cleanliness and maintenance condition of block Visits (often, no • To speak to residents on the service levels notice to MA is given) i-Maintenance All MPs and Legislative Assistants to the Ongoing • Central depository of requests for service by residents Management MPs can enter system to check service • System for service case work flow tracking and monitoring System completion status (iMMS)

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