Computers, Mobile Devices and the Internet Online Trucking Resources Combined with Ever-Cheaper Digital Tools Can Help You Work Faster, Smarter and More Profitably
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20 Chapter Increasingly, a smartphone is an important part of an owner-operator’s business life. COMPUTERS, MOBILE DEVICES AND THE INTERNET ONLINE TRUCKING RESOURCES COMBINED WITH EVER-CHEAPER DIGITAL TOOLS CAN HELP YOU WORK FASTER, SMARTER AND MORE PROFITABLY t’s still possible to track sense than ever. Some owner-operators are us- an owner-operator You can outfit yourself with ing a tablet to have some of the business with paper a powerful laptop equipped advantages of a smartphone I and pencil. But with for wireless Internet access but with more of the feel of a improvements in consumer and software designed to man- laptop. The savings from ana- technology, owner-operator age your business for less than lyzing and managing your busi- software and mobile apps $1,000. Or you can find a ness, as well as revenue boosts and steadily dropping prices, smartphone for little initial cost utilizing sophisticated services tracking your business that can perform many of the such as online load-matching, electronically makes more functions that used to be the will net you a speedy return on sole domain of an Internet- your investment. connected computer, and you don’t need a truck-stop Wi-Fi HARDWARE (wireless Internet) subscription. Any computer with the right 74 | In partnership with Overdrive and ATBS software will allow you to track and analyze your data in much RECORDKEEPING AND LOGGING SOFTWARE the same way that a good busi- ness services provider would Laptop and smartphone applications are making keeping track of records easier – evaluating your costs, revenue for owner-operators. The XRS smartphone app, combined with a device that connects to your engine’s ECM, is capable of providing logging functionality on and per-mile comparisons. But a smartphone to satisfy federal regulations of electronic onboard recorders for be prepared to spend hours hours-of-service monitoring, as can the uDrove electronic logging device (ELD). throughout the year organizing In addition, uDrove harnesses the imaging capability of smartphones to turn your paperwork and entering the recordkeeping into a largely electronic affair, with online storage accounts for data. And depending on your retaining receipts. Other smartphone apps like BigRoad and KeepTruckin serve as expertise with the program you stand-ins for paper log books, and both apps are poised to make it easy for users use, you could meet some frus- to upgrade with a connection to the truck’s engine in the event that new federal tration in crunching the numbers rules requiring electronic logs come into play in the next couple of years. and making sense of them. With the free Expensify app, you can log mileage and store photos of receipts Basically, there are two main for purchases less than $75 for tax recordkeeping. things to consider before mak- Laptop software such as that offered by Driver’s Daily Log (driversdailylog. ing a hardware purchase: com) has been used by operators for years now, replacing paper log books. Some products are federally certified automatic onboard recording devices, • Determine what you want like the XRS and specific versions of the uDrove, BigRoad and KeepTruckin to accomplish. What is the re- ELD programs. Otherwise, logging programs must be able to be retrieved and turn on investment time for the printed or emailed/faxed for view on request of law enforcement. purchase? Can it be justified financially? • Know your options. You your laptop is long. You may software comes free with the don’t have to know everything want a second battery as back- machine. Many come with about the hardware, but you up; the same can be said for a suite of Microsoft Office should make sure it will run the smaller devices. products such as Word and needed software or provide the When shopping, consider all Excel, though similar software service required. the retail options, not just na- is available free for any user If you want to run trip- tional chains. Shopping online with a gmail account online via planning software with GPS, gives you many more models Google’s Drive function. receive and send e-mail, keep and prices to choose among, • Keep all receipts, registra- track of your own fuel tax and and some vendors allow you tion information and original scan your receipts to retain to customize the computer to packaging in case you need to electronic copies, a laptop with your specs. Other tips: return the equipment or call a scanning and GPS device • Ask other owner-operators for customer service. would be a wise choice. A what they like and don’t like smartphone, netbook (a minia- about their devices. TRUCKING BUSINESS ture laptop, essentially) or tab- • Read technology maga- SOFTWARE let also may do the trick with zines and consumer product Most business software is easy the right peripheral devices. reports. to use, even for the techno- If you decide on a laptop, • Visit manufacturers’ web- logically challenged, and many consider one with a large sites to configure computers providers offer manuals, online screen and a built-in DVD and get a sense of direction. support and phone help lines. player so it can double as an • Consider buying refur- The market for owner-operator entertainment center on the bished equipment from a and small-fleet software has road. Do you plan to surf on well-known manufacturer for expanded rapidly with a shift the Internet while you eat in the cost savings. Be sure to ask to Web-based services. You’ve truck stops or picnic areas? about the warranty. never had more choices for Make sure the battery life of • For a computer, ask what ways to manage your business, Questions? Call ATBS: (888) 640-4829 | 75 analyze your operations and in- Wi-Fi or cellular broadband EQUIPMENT crease your profit margin. Your service and turn your cab into All major truck and engine mak- choice of software depends on a full-service office. Many such ers have websites where visitors your needs and how computer- software packages have stream- can see the latest products, look savvy you are. lined access via smartphones up warranty information and find For trucking business soft- and tablets as well – integration service and repair facilities. Many ware, you have two general with associated smartphone or equipment makers also have de- choices: tablet apps can simplify record- veloped smartphone apps linking CUSTOMIZED SPREADSHEET. users with dealers and service keeping as well. locations for warrantable and other If you’re so inclined, you can To access Overdrive’s 2012 repairs and roadside assistance. design your own spreadsheets assessment of the market for Search the apps market on your or databases based on a stan- owner-operator software pack- phone to download the apps, most dard program that already ages, search “Computing the available for iPhone and Android, some on Blackberry. might be on your computer, owner-operator business” at such as Excel, Quicken or Mi- OverdriveOnline.com. There, Truck sites and associated crosoft Money. Your business you’ll find detailed compari- apps include: services provider can help you. sons of packages, including • www.freightlinertrucks.com TRUCKING-SPECIFIC SOFT- then-current price points and TruckerNet app WARE. Many software packages functionality. The software • www.internationaltrucks.com International on the Road app have been designed for owner- market, however, changes • www.kenworth.com operators. These programs quickly: Research your options Several dealer-built apps perform a variety of functions, thoroughly before deciding to • www.macktrucks.com including tracking expenses, de- invest. Mack Dealer Locator app termining cost per mile, calcu- • www.peterbilt.com TRUCKING ONLINE Several dealer-built apps lating fuel taxes and recording • www.volvo.com/trucks maintenance and warranty in- With a connection to the Inter- Volvo Trucks Dealer Locator app formation. The better programs net via a smartphone or laptop, • www.westernstartrucks.com can compile your data in dif- you can find virtually anything TruckerNet app ferent ways to generate reports you need to know concerning that give you insights about technology and your business. Engine and engine oil sites include: • www.castrol.com your operation that might not Many owner-operators now • www.caterpillar.com be apparent otherwise. use the Internet to: • www.chevron.com Many software companies • Check traffic reports, • www.citgo.com offer free online demos and on- weather and fuel prices. • www.cummins.com line tours. Some programs also • Find and book loads. • www.detroitdiesel.com • • www.exxonmobil.com offer Internet access to your Send bills of lading. • www.maxxforce.com data and the software. That • Keep in touch with family, • www.mobil.com means you can manage your friends and dispatch. • www.paccar.com/engines business anywhere you can find • Manage bank accounts and • www.shell.com Internet access – something finances. • www.valvoline.com that’s become much easier as • Stay up to date on trucking Parts databases are available via: Wi-Fi service has spread to news. • www.alliancebrandparts.com truck stops, rest areas, restau- • Plan routes. • www.drivetrainamerica.com rants and motels, and cellular • Conduct research. • www.heavytruckparts.net broadband access is a reality. • Shop for the best prices on • www.partsmartparts.com With a new laptop or with a equipment. • www.partsriver.com • • www.rctpinc.com high-speed wireless Internet Send receipts and settle- • www.trpparts.com card inserted into an older ment statements to business model, you can subscribe to a services providers and organize 76 | In partnership with Overdrive and ATBS MONEY/BUDGETING SMARTPHONE APPS • The free Chase Mobile app allows Chase account holders to snap a photo of a check with an iPhone or Android phone and deposit it directly.