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BOARD of SELECTMEN MEETING DRAFT MINUTES June 5, 2013 the Regular Meeting of the Board of Selectmen Was Held at 4:30 P.M. On

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BOARD of SELECTMEN MEETING DRAFT MINUTES June 5, 2013 the Regular Meeting of the Board of Selectmen Was Held at 4:30 P.M. On BOARD OF SELECTMEN MEETING DRAFT MINUTES June 5, 2013 The regular meeting of the Board of Selectmen was held at 4:30 p.m. on Wednesday, June 5, 2013, in the first floor conference room of Independence Hall. Members Present: Selectman Kevin P. Kiley and Selectman Cristin McCarthy Vahey Members Absent: First Selectman Michael C. Tetreau 1) Others Present: Ed Boman, Assistant Director, Department of Public Works; Sherri Steeneck; Ginna Paules,Youth Services and Program Coordinator for Fairfield Recreation; Sara Levy, Fairfield Health Department; Jim Kennelly, Chairman of FairTV; Andrew Graceffa, Chairman of the Fairfield Bicycle and Pedestrian Plan Advisory Committee; Fairfield Bicycle and Pedestrian Plan Advisory Committee: Meg Cappodanno, Kirstin Etela, Jack Franzen, Betsy Gardner, Alyssa Israel, Clif Meyers, Larry Ogren and Katina Wolfe; Bharat Bhalla, HCC Member; Kristin Tierrney, Library Board of Trustees; Jason Bluestein, Principal of Burr ES; Elizabeth McGoey, Principal of Stratfield ES; Judy Ewing, First Selectman’s Building Committee Liaison; Lisa Havey, PTA Council President; Ann Stamler, RTM District 5; Owen Kenny and family; Brendan McMahon and family; Michelle McCabe and family; Ion Balan; Victoria Frankenburg; Michael Widmer; Gerry Speno, General Manager, FairTv; Soundview; Genny Reilly, Fairfield Citizen News; Greg Canuel, Fairfield Daily Post; Meg Grosso, Fairfield Minuteman Newspaper 2) CALL TO ORDER Selectman McCarthy Vahey called the meeting to order at 4:30 pm 3) PLEDGE OF ALLEGIANCE Selectman McCarthy Vahey asked for a moment of silence in memory of First Selectman Tetreau’s mother Mrs. Rowena Tetreau. 4) WEDNESDAY’S PET – presented by Sherri Steeneck Ms. Steeneck introduced Vera and Mo who are: Lhasa Apso and poodle mix, 7 years old and very friendly. To adopt go to 211 One Rod Highway. The adoption rate is very high in town. 5) RECOGNITION Recognition of the 2013 Secretary of the State Contest Winners. - Owen Kenny, 2nd place– wrote an essay about the American turtle, Stratfield ES - Brendan McMahon, 3rd place - PowerPoint presentation about submarines, Burr ES - Anastasia Mardovina, Mill Hill ES, could not attend 6) MINUTES To consider and act upon the minutes of: i) Special Meeting of May 14, 2013 ii) Regular Meeting of May 15, 2013 iii) Special Meeting of May 22, 2013 Selectman Kiley made a motion to approve items 5i-5iii. Selectman McCarthy Vahey seconded the motion. Selectman Kiley suggested that the approval of the minutes be postponed until First Selectman Tetreau would be in attendance. Selectman Kiley made a motion to postpone the minutes in items 5i-5iii until a date certain of the next regular meeting on June 19, 2013. Selectman McCarthy Vahey seconded the motion. The motion carried 2:0. 7) RESIGNATIONS (for information only) Fire Commission Richard Z. Popilowski, (R), 18 Canterbury Lane, term 11/10–11/15 (Resignation Date: 05/17/2013) Golf Commission Tammi Kay Peterson, (U), 240 Oakwood Drive, term 04/09-04/14 (Resignation Date: 05/13/2013) Riverfield School Building Committee Dorothy D. Domeika, (R), 245 Unquowa Road (Resignation Date: 05/23/2013) Selectman McCarthy Vahey thanked the members who had served. 8) FIRST SELECTMAN APPOINTMENTS (for information only) Conservation Commission (from alternate to full member) Samuel G. Boyarsky, (D), 200 Autumn Ridge Road, term 11/12-11/17 (To replace Letitia Ferguson who resigned – Appointment Date: 05/28/2013) 9) APPOINTMENTS Land Acquisition Commission i. Ion D. Balan, (U), 1600 Kings Highway East, term 11/10 – 11/14 (alternate) (To replace Philip Dwyer who resigned) ii. Victoria H. Frankenburg, (U), 149 South Street, term 11/09-11/13 (To replace Stanley Garrell who resigned) iii. Michael D. Widmer, (U), 279 Brookside Drive, term (11/12-11/16) (alternate) (To replace Karen Hinch whose term expired) Selectman Kiley made a motion to approve the Land Acquisition Commission appointments in items 8i-8iii. Selectman McCarthy Vahey seconded the motion. Selectman Kiley and Selectman McCarthy Vahey thanked the 3 new appointees for volunteering and all the important work that is before them. The motion carried 2:0. 10) BOARD OF SELECTMEN APPROVAL Board of Library Trustees Michelle L. McCabe, (D), 1060 Merritt Street, term 07/13 – 07/19 (to replace Mary Ellen McLean whose term is expiring) (Appointed by Board of Library Trustees with Board of Selectmen approval) Selectman Kiley made a motion to approve the appointment of Mrs. McCabe to the Library Board of Trustees in item 9. Selectman McCarthy Vahey seconded the motion. Selectman Kiley and Selectman McCarthy Vahey thanked Mrs. McCabe and her children and the Library Board of Trustees. Mrs. McCabe is thrilled to be appointed to the Library Board of Trustees and looking forward to helping the libraries. The motion carried 2:0. 11) REQUEST USE OF TOWN GREEN To hear, consider and act upon a request from the Hindu Cultural Center of Connecticut for use of Town Hall Green for their 7th annual Heritage India Festival Sunday, September 29, 2013 from 10 am – 5 pm. Dr. Bhalla: retired Fairfield University professor of Finance, former chairman of the Hindu Cultural Center. Thanked the town for providing the location for the event for the 7th year. Selectman Kiley made a motion to approve the request by the Hindu Cultural Center of CT for the use of the Town Hall Green in item 10. Selectman McCarthy Vahey seconded the motion. The motion carried 2:0. 12) DIRECTOR OF PUBLIC WORKS To hear, consider and approve the granting of an easement to Skyview Solar for the purpose of erecting a photovoltaic electric generation system at the Postol Recreation Center parking lot at 75 Mill Plain Road for the sole benefit of the Postol Recreation Center, the term of the agreement being twenty years. Selectman Kiley made a motion to grant an easement to Skyview Solar at the Postol Recreation Center at 75 Mill Plain Road in item 11. Selectman McCarthy Vahey seconded the motion. Mr. Boman explained the 8.8 cent price fixed for 20 years and 100,000 kilowatt hours/year that the system would provide. Easement is necessary as the system will not be placed on a roof due to its weight, but in the back half of the parking lot which also allows for a bigger system. Attorney Lesser, Town Attorney, has reviewed and approved the document. The next steps are to approach the RTM for the easement and then the Town Planning and Zoning for site planning approval and process. There will be a 30-45 day construction period during the summer. Mr. Boman explained how the interviewing process works on selecting a company. He also discussed the risk factors. Mr. Boman said the company will maintain the systems with no town responsibility for repair unless it is damaged by the private sector. Future projects will include schools and therefore his department is working with Tom Cullen and Sal Morabito at the Board of Education. Optional charging stations are free of charge. The motion carried 2:0. 13) DIRECTOR OF PUBLIC WORKS To hear, consider and approve the granting of an easement to Skyview Solar for the purpose of erecting a photovoltaic electric generation system on the roof of Operation Hope at 50 Nichols Street for the sole benefit of Operation Hope, the term of the agreement being twenty years. Selectman Kiley made a motion to grant an easement to Skyview Solar for Operation Hope at 50 Nichols Street in item 12. Selectman McCarthy Vahey seconded the motion. Mr. Boman reported that he noticed an inconsistency in the agreement which has since been changed to read correctly in paragraph 5 to place the system on the roof. Attorney Lesser, Town Attorney has reviewed and approved the document. Most of the work will be done on the outside of the building. Selectman McCarthy Vahey congratulated Mr. Boman who recently won the Power of Change award in Hartford. The motion carried 2:0. 14) DIRECTOR OF PUBLIC WORKS To hear, consider and act upon the following resolution as requested by the Director of Public Works: RESOLVED, that the First Selectman is authorized to accept a grant from the United Illuminating Company in the amount of $15,000 from the Company’s “Bright Ideas” program; and FURTHER RESOLVED, that the First Selectman be authorized to expend the $15,000 towards the cost of a wireless energy management system for Independence Hall; and FURTHER RESOLVED, that the First Selectman is authorized to execute, on behalf of the Town of Fairfield, any and all necessary documents that facilitate the Town’s participation in United Illuminating’s Bright Ideas Grant program. Selectman Kiley made a motion to accept a grant from the United Illuminating Company in item 13. Selectman McCarthy Vahey seconded the motion. Mr. Boman explained that the grant came about due to the many programs that town people who have participated in through UI. The Town will attempt to save 20% of electrical usage over the next five years. Some of the savings came about because of equipment installed in treatment plant during upgrade and the lighting system installed in the library. FOLLOW-UP: Selectmen asked about breakout in documentation. Mr. Boman will look into finding that information. Mr. Boman explained how the wireless energy management system works: heating and cooling, lighting, roof top units, motion, alarms and sound system. The system is user friendly. Town is buying the system which equates to major public savings. Mr. Graceffa,165 York Road: would like to see if possible to explore a webportal for any of these systems. Mr. Boman: System is controlled locally. The motion carried 2:0. 15) DIRECTOR OF PARKS AND RECREATION To hear, consider and act upon the following resolution as recommended by the Director of Parks and Recreation: RESOLVED, that Michael C.
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