HOBSONS BAY CITY COUNCIL Ordinary Council Meeting Minutes 27 October 2015
Ordinary Council Meeting Minutes
Tuesday 27 October 2015
HOBSONS BAY CITY COUNCIL Ordinary Council Meeting Minutes 27 October 2015
THE COUNCIL’S MISSION
Working with our community to plan, deliver and advocate for the services and infrastructure that will achieve a healthy, connected and sustainable future in Hobsons Bay.
OUR VALUES
Honesty Trust Integrity Collaboration Respect Accountability
Council acknowledges the people of Yalukit Wilum of the Boon Wurrung Country that makes up the Greater Kulin Nation as the traditional owner of these municipal lands.
Chairperson: Cr Colleen Gates (Mayor) Wetlands Ward
Councillors: Cr Paul Morgan Strand Ward Cr Angela Altair Strand Ward Cr Peter Hemphill Strand Ward Cr Jason Price Cherry Lake Ward Cr Sandra Wilson Cherry Lake Ward Cr Carl Marsich Wetlands Ward
Chris Eddy Chief Executive Officer Hobsons Bay City Council
HOBSONS BAY CITY COUNCIL Ordinary Council Meeting Minutes 27 October 2015
CONTENTS
Agenda ...... 3
1 Council Welcome ...... 3
2 Apologies ...... 3
3 Disclosure of Interests ...... 3
4 Minutes Confirmation ...... 3 4.1 Ordinary Council Meeting ...... 3
5 Councillors’ Questions ...... 4
6 Petitions/Joint Letters ...... 6
7 Business ...... 6 7.1 Office of the Chief Executive ...... 6 7.1.1 2015 Mayoral Activities Update ...... 6 7.1.2 Service Report – Office of the Chief Executive ...... 9 7.2 Community Wellbeing ...... 11 7.2.1 Community Wellbeing Service Report ...... 11 7.3 Corporate Services ...... 14 7.3.1 Memorial Plaque Request – Roland Goldberg OAM ...... 14 7.3.2 Service Report – Corporate Services ...... 16 7.4 Infrastructure and City Services ...... 19 7.4.1 Epsom Street Site Master Plan Process ...... 19 7.4.2 Langshaw Reserve, Altona North – Newport Power Junior Football Club ...... 21 7.4.3 Service Report – Infrastructure and City Services ...... 23 7.5 Strategic Development ...... 25 7.5.1 Annual Report 2014-15 ...... 25 7.5.2 Service Report – Strategic Development ...... 28
8 Delegates Report ...... 30
9 Public Question Time ...... 33
10 Urgent and Other Business ...... 33
1 HOBSONS BAY CITY COUNCIL Ordinary Council Meeting Minutes 27 October 2015
Minutes of the Council Meeting Held on Tuesday 27 October 2015 at 7.00pm in the Council Chamber, Hobsons Bay Civic Centre, 115 Civic Parade, Altona.
PRESENT
CHAIRPERSON:
Cr Colleen Gates (Mayor) Wetlands Ward
COUNCILLORS: Cr Paul Morgan Strand Ward Cr Angela Altair Strand Ward Cr Peter Hemphill Strand Ward Cr Jason Price Cherry Lake Ward Cr Sandra Wilson Cherry Lake Ward Cr Carl Marsich Wetlands Ward
OFFICERS Mr C Eddy Chief Executive Officer Mr H Munro Acting Director Corporate Services Ms N Walker Director Strategic Development Ms S Clarke Director Infrastructure and City Services Mr P Hunt Director Community Wellbeing Ms D Eyckens Manager Governance and Local Laws Mr S Zelez Manager Communications and Community Relations Ms M Simkin Governance Co-ordinator/Minute Secretary
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Agenda
1 Council Welcome The Chairperson welcomed members of the gallery and acknowledged the people of the Kulin Nation as the traditional owners of this land.
2 Apologies Nil.
3 Disclosure of Interests In accordance with sections 77A, 77B, 78 and 79 of the Local Government Act 1989 Councillors are required to disclose a "conflict of interest" in a decision if they would receive, or could be reasonably perceived as receiving a direct or indirect financial or non-financial benefit or detriment (other than as a voter, resident or ratepayer) from the decision.
In accordance with section 79B of the Local Government Act 1989 Councillors who consider that they have a personal interest that is in conflict with their public duty in relation to a matter may, if they do not have a conflict of interest as described above, apply to Council to be exempted from voting on the matter.
Disclosure must occur immediately before the matter is considered or discussed.
Cr Paul Morgan declared an interest in item 7.3.1 Memorial Plaque Request – Roland Goldberg OAM, as he is a member of the Rotary Club of Williamstown.
4 Minutes Confirmation
4.1 Ordinary Council Meeting Confirmation of the minutes of the Ordinary Council meeting of the Hobsons Bay City Council held on 13 October 2015 (copy previously circulated).
Moved Cr Paul Morgan, seconded Cr Sandra Wilson: That the minutes of the Ordinary Council Meeting of the Hobsons Bay City Council held on 13 October 2015, be confirmed.
Carried
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5 Councillors’ Questions Cr Jason Price noted that the Collins Avenue car park has been completed, and enquired as to when the playground facilities will be reinstated?
Sherry Clarke, Director Infrastructure and City Services, advised that the playground will open shortly and that she will confirm the date.
Cr Peter Hemphill noted that Council has previously approached VicRoads to request two lanes at the off ramp of the West Gate Bridge, turning into Melbourne Road toward Williamstown. Recently traffic has been banking up along the bridge at this location and Cr Hemphill requested that this matter be further investigated.
Sherry Clarke, Director Infrastructure and City Services, took the question on notice and agreed to follow up the matter.
Cr Peter Hemphill advised that he had received a request for additional rubbish bins to be installed along the western end of the Esplanade toward Williamstown High School, and asked if this could be considered.
Sherry Clarke, Director Infrastructure and City Services, advised that extra rubbish bins are usually put out at this time of year along this section of the Esplanade and that they will be installed next week.
Cr Carl Marsich asked whether there has been an increase in the watering of trees and reserves across the municipality during the recent hot weather.
Sherry Clarke, Director Infrastructure and City Services, advised that 60 per cent of Council reserves are irrigated. There is a watering program for approximately 3,400 trees, which are watered once a fortnight. There is an increase in watering between October and April each year.
Cr Angela Altair requested an update on the status of the Sandridge school proposal at the Customs House in Williamstown, including whether the school has completed the necessary state registration process to operate as a school?
Natalie Walker, Director Strategic Development, advised that there is a current planning application for use of the building as a school, particularly in relation to car parking requirements and traffic issues. The application is currently being assessed to ensure the impact of car parking and traffic is minimised. The building is also listed with Heritage Victoria, and some alterations to the exterior of the building require a planning permit. The heritage controls relate to the exterior of building only, the site is not restricted in terms of internal changes. Works are under way to install a lift in the building and this would be subject to a building permit. Council is also working with the school in relation to use of various open spaces and sporting facilities within Hobsons Bay. Council is not aware if the school has gained the necessary approvals as part of the state registration process.
Cr Angela Altair referred to the road works undertaken between Ferguson Street and Wellington Parade, Williamstown and enquired about a section of the road, opposite the RSL toward the roundabout, where the resurfacing is not complete.
Sherry Clarke, Director Infrastructure and City Services, took the question on notice and agreed to follow up the matter.
Cr Angela Altair referred to the poor condition of the gateway to Melbourne Road under the West Gate Bridge, particularly in relation to rubbish in the bushes and weeds in the median strip. Cr Altair requested that the unsightly condition of the area be brought to the attention of VicRoads.
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Sherry Clarke, Director Infrastructure and City Services, agreed to follow up the matter with VicRoads.
Cr Paul Morgan requested an update on construction of the pavilion at Loft Reserve, Newport.
Sherry Clarke, Director Infrastructure and City Services, advised that the pavilion is functionally complete, with some exterior works still to be completed. Council is currently in discussion with the future tenant club about operational matters. Ms Clarke will advise whether the tenant club will be located at the pavilion during the summer or winter season.
Cr Paul Morgan requested an update on the extension to the Newport athletics pavilion.
Sherry Clarke, Director Infrastructure and City Services, advised that the pavilion is complete, however there have been some issues related to the water connection. Council is working with the athletics club to finalise some outstanding matters. Positive feedback has been received in relation to the premises.
Cr Sandra Wilson noted that Council does provide wi-fi for community use in Logan Reserve in Altona and Commonwealth Reserve in Williamstown. Reports have been received that the wi-fi in Logan Reserve is “patchy”. Cr Wilson asked whether Council is checking the service and getting value for money?
Hamish Munro, Acting Director Corporate Services, advised that the running cost of wi-fi at Logan Reserve is about $1,600 per year. It is a simple ADSL internet connection with limited coverage, which was established a number of years ago. Council provides fully high band public wi-fi at the Laverton Hub and the libraries, and it will also be available at the new Newport Library. To move to a higher delivery model at Logan Reserve would require a capital commitment from Council, but the running costs would be similar. Upgrade of the service at Logan Reserve could be reviewed as part of the budget process.
Cr Colleen Gates requested an update on the advocacy Council is currently undertaking with VicRoads in relation to all gateways into Hobsons Bay.
Sherry Clarke, Director Infrastructure and City Services, advised that Council has been liaising closely with VicRoads in relation to a number of matters. With regard to the gateways, there has been a history of reactive works in relation to maintenance when complaints have been received. Council is encouraging VicRoads to consider more permanent low maintenance arrangements, and has assisted by providing suggested designs or concepts which are low maintenance and aimed at reducing ongoing monitoring. VicRoads has been receptive to these suggestions, however future arrangements are yet to be confirmed.
Cr Colleen Gates referred to the independent enquiry conducted by the State Government on the Environmental Protection Agency (EPA). The deadline for submissions is the end of this week, and all submissions will be made public. Cr Gates asked whether Council is on track to make a submission by the due date.
Natalie Walker, Director Strategic Development, advised that Council does intend on making a submission by Friday’s deadline. Council’s submission will deal with issues such as noise, dust, and the residential impact on Brooklyn, and enforcement, particularly in relation to the planning system and public health issues.
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6 Petitions/Joint Letters Nil.
7 Business
7.1 Office of the Chief Executive
7.1.1 2015 Mayoral Activities Update Directorate: Office of the Chief Executive
Purpose
To provide Council with a status report on the 2015 Mayoral Activities of Cr Colleen Gates.
Motion
Moved Cr Angela Altair, seconded Cr Carl Marsich:
That Council note the report on the 2015 Mayoral activities of Cr Colleen Gates.
Carried
Report Summary
This report provides an update on the 2015 Mayoral activities of Cr Colleen Gates.
This year the Mayor, Cr Colleen Gates selected a number of projects of particular interest to her including: the facilitation of a Western Region Housing Forum a regional disability forum the acknowledgement of our Sister City Alliance through support for the annual Buloke Bowls Tournament acknowledgement of the 100 years of the landing at Gallipoli a new residents welcome and information kit and an opportunity for local artists to exhibit their work.
Background Each year the Mayor of the day has the opportunity to sponsor and provide a focus on some key projects and activities to be delivered during the course of the term.
In March 2015 Council endorsed the proposed Mayoral activities for 2015. A status report on the overall program is provided. Discussion
Western Region Housing Forum
On 28 April 2015, the Mayor hosted the Western Region Housing Forum. The aim of the forum was to discuss affordable, secure and appropriate housing across the western region
6 Hobsons Bay City Council 27 October 2015 Ordinary Council Meeting Minutes and how together, we can improve housing for the most vulnerable community members. There was a great turn out from local governments across the western region, as well as service providers, advocates and researchers. Council has since continued discussions across the region to develop strategies to create change.
Inclusion Forum
On Wednesday 14 October 2015, the Mayor hosted a forum, titled Inclusion...It’s about all of us. The aim of the forum was to bring people together who are not normally connected, to think about how we can all be more inclusive and to challenge pre-conceived ideas. Key note speakers included Genevieve Clay Smith, founder of Bus Stop Films, Carol Cooke, Australian Paralympic Gold Medallist and Martin Heng, Lonely Planet Accessible Travel Manager. Together, with the inclusion of the audience, ideas were discussed about how Hobsons Bay could be more inclusive in relation to business, arts, sports and transport. This feedback will be included in further work that Council progresses around these issues.
Sister City Alliances
A sister city program was formalised between Buloke Shire and Hobsons Bay City Council in May 2006 to help create an understanding of each council in the urban/rural divide. As part of this rural friendship alliance, the annual Buloke and Hobsons Bay Bowls Tournament was held at the Altona Bowling Club on 8 and 9 April 2015. In addition, ‘The Discover Buloke’ exhibition was launched by the Mayor and held at the Louis Joel Arts and Community Centre in Altona between 5 June and 21 July 2015. The exhibition promoted the Buloke region, its lifestyle and business opportunities, as well as the alliance and Sister City partnership between Buloke and Hobsons Bay. During this mayoral term, Council also received a Certificate of Commendation from the Consul-General of Japan, in recognition of Council’s 25 year service as a sister city to Anjo in Japan. The certificate acknowledged distinguished contributions to the deepening of mutual understanding and friendship between Japan and Australia.
Anzac Centenary Celebration
The Mayor supported and attended the launch of the Pier Street Poppy Project, an initiative of the Country Women’s Association – Altona Evening Branch. The project was a moving commemoration of the ANZAC centenary.
The Mayor also helped support the social history project Sons of Williamstown, with funding from the Department of Veterans Affairs to restore the honour board in the Williamstown Town Hall. The board comprises photographs of 265 men, brothers, sons and husbands from Hobsons Bay who died in the First World War. The funds will also go towards digitizing images and stories to further educate the community, as well as preserve the histories of the servicemen and women listed on the honour board.
Resident Information Kits To improve Council’s engagement with the community, a ward based postcard has been developed that will serve as a welcome to Hobsons Bay and provide information on services for new residents. The postcard will be made available at Council’s libraries and community centres and will also be distributed through estate agents to engage with non-ratepayer residents in particular.
Promotion of local art The Mayor supported local Hobsons Bay artists by helping curate a rotating display of artworks in her office at the Civic Centre in Altona.
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Local artists were given the opportunity to display their paintings, photographs, sculptures or art works in the Mayor’s office, providing increased exposure and enjoyment of all visitors when meeting with the Mayor.
The initiative provided an opportunity to have local art works exhibited locally, without any shipping, display or handling costs, making this a practical way to help promote local artists from Hobsons Bay.
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7.1.2 Service Report – Office of the Chief Executive Directorate: Office of the Chief Executive Appendix: 1 1st Pink
Purpose
To inform Council of the recent issues, initiatives and projects undertaken by the office of the Chief Executive from 15 September to 22 October 2015.
Motion
Moved Cr Sandra Wilson, seconded Cr Paul Morgan:
That Council receive and note the Office of the Chief Executive Service Report, including details of recent issues and initiatives undertaken.
Carried
Report Summary
Meeting with the Office of Minister for Environment, Water and Climate Change. The Mayor, Chief Executive Officer (CEO) and Director Infrastructure and City Services attended a meeting with senior advisors to the Minister for Environment, Water and Climate Change, the Hon Lisa Neville, to discuss issues of relevance from Council's advocacy agenda. Coastal planning, particularly maintenance and funding of foreshore infrastructure, was a key topic. Council's input was welcomed in light of the legislative reform under way, including a review of the Climate Change Act 2010. Other matters discussed included the use of money from the Sustainability Fund, the current review of the Environment Protection Authority (EPA), and the Council's Kororoit Creek Trail project. Transurban Western Distributor Transurban provided a briefing to Councillors on the design update for the Western Distributor proposal. Refinements to the design are aimed at removing more trucks from local streets and providing freeway access to freight traffic from the Port of Melbourne. Rathdowne Place Councillors and the CEO visited Rathdowne Place, the Australian Unity retirement complex in Carlton. The visit was an opportunity to gather information about different aged care housing models, to understand the issues impacting on the aged care sector, and provide ideas and inspiration for possible future developments in Hobsons Bay that Council might be able to influence.
Local business engagement The CEO and Mayor, Cr Colleen Gates continued the schedule of visits to local businesses and met with Community Training Initiatives (CTI), a training and labour hire organisation based in Spotswood. The company operates across Australia and is expanding its operations in Spotswood to meet demands of growth. CTI was also the major sponsor of the Hobsons Bay Business Excellence Awards.
Resilient Melbourne
The CEO has continued to lead the Resilient Melbourne focus area, “a competitive metropolis” with assistance from Council’s economic development unit. Information on
9 Hobsons Bay City Council 27 October 2015 Ordinary Council Meeting Minutes current and potential projects is currently being collated in relation to all five focus areas, ahead of presenting a shortlist of projects to the steering committee in November. The Resilient Melbourne strategy is on track for launch in 2016.
Western Region CEO’s meeting The CEO attended a meeting of western region CEOs held in Melton. The agenda included discussion about reviewing the value derived from the range of regional partnerships and membership groups that exist in the west and a presentation from the City of Melbourne's Chief Resilience Officer on the progress of that project. Three new CEOs have been appointed in the west recently. Paul Younis has been appointed CEO of the City of Brimbank, following the appointments of Kelly Grigsby at Wyndham, and Bryan Lancaster at Moonee Valley.
LGPro CEO’s forum LGPro held a forum for CEOs recently at the new Cardinia Shire civic centre, including a tour of the building and a firsthand look at the “activity based working” model in action. A presentation was provided by Local Government Victoria, updating on current projects including the review of the Local Government Act 1989, the passage of the Improved Governance Bill through Parliament and the preparation of the new ‘Know Your Council’ website, utilising data from the performance reporting framework.
Resignation Natalie Walker, Director Strategic Development Director Strategic Development, Natalie Walker, will be leaving Council at the end of the year. Natalie has made a significant contribution to the organisation over seven years, including the past two and a half in the director position. A recruitment process has commenced.
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7.2 Community Wellbeing
7.2.1 Community Wellbeing Service Report Directorate: Community Wellbeing Appendix: 2 1st Green Purpose
To inform Council of issues, initiatives and projects undertaken by the Community Wellbeing Directorate from 18 September to 22 October 2015.
Motion
Moved Cr Angela Altair, seconded Cr Jason Price:
That Council receive and note the Community Wellbeing Service Report, including details of recent issues and initiatives undertaken by the directorate.
Carried
Family, Youth and Children’s Services The Early Year’s Team, in conjunction with the Sustainability Unit has developed a sustainability resource library for Hobsons Bay kindergarten services. The sustainability library will be accessed through the Kindergarten consultative meetings. The kindergarten allocation for 2016 is nearing completion. All children residing within Hobsons Bay have been placed, and placement for non-resident children is almost complete. Following placement of children, it is expected 80 vacancies will remain within the municipality. Vacancies are expected across most areas, although Russell Court, Newport Gardens and Altona North kindergartens are fully booked. Enrolments are likely to change over coming weeks as applications are received.
A Mytime program run by Down Syndrome Victoria has been organised to commence in term four at Eastona Park Kindergarten. A Mytime program conducted by Tweddle has also been organised to commence in term four at 83 Cecil Street Williamstown. This program is aimed at supporting families who have children with additional needs.
Planning is under way to establish two new Smalltalk supported playgroups during term four and a waitlist has been created to manage demand.
In partnership with the Laverton P-12 school “Chatter-time”, a playgroup supported by an early childhood educator and speech pathologist, commenced on 21 October, focusing on language and communication skills.
A psychologist commenced sessions in Laverton, working with both Laverton kindergartens and the Maternal and Child Health Service. The psychologist is meeting individual clients and will work with the Pre-School Field Officer program to implement group activities.
Be the Hero! is a web based violence prevention program that specifically addresses men’s violence against women. It uses a bystander model to empower young people to challenge violence against women. Youth Services recently finished working with the third school for this year and 79 year nine students participated in at least one of the two sessions.
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Feedback was provided by Children’s Services officers at a consultation session regarding the Education State Paper. This included information outlining why early childhood is important, gaps and challenges in services and where attention should be focused. The Children’s Services team also provided feedback to Early Childhood Australia on the draft code of ethics, which is currently being reviewed and updated.
Occasional care will commence providing an additional session per week in term four 2015, due to high demand. Permanent bookings for all three sessions are full and a waiting list has been established. Casual bookings for week one of occasional care are also full.
Learning Communities Laverton Community Hub held 322 activities and events in September. The annual R U Ok event was held on 11 September, which attracted a large crowd of well over 100 people of all ages. The event was run in partnership with Laverton Community Integrated Services, Community Veracity, Beyond Blue, Wyndham Community & Education Centre and Bunnings.
Seabrook Community Centre recorded 154 activities, programs and events in the month of September, compared to 139 last year. The centre is planning for the commencement of a new student tutoring program, offering VCE and primary school English tutoring to local residents.
Just Eat It: A Food Waste Story was screened on 21 October at the Williamstown Town Hall as part of Fair Food Week. The film highlighted the issue of food waste and how much edible food is thrown away en masse every day.
Participants in the Karen Healthy Food and Living Program created garden art and hand decorated clay tiles that spell out “Karen Women’s Garden”. The tiles will be hung above the garden beds at St Martin de Porres Primary School in Laverton. The school has kindly provided access to this area for the local Karen community. A bus tour of Hobsons Bay was conducted to show the newly arrived Karen residents some of the local services and sights. The bus tour included Truganina Park, ISIS Primary Care, Altona Meadows Community Centre, Altona Meadows Library, the Civic Centre, Bayfit, Newport Lakes and concluded with a BBQ at Logan Reserve.
Entries for the annual Library Illustration Prize closed on Sunday 4 October with a record 687 entries received. This represents an almost 200 per cent increase on the previous year’s total.
Four additional writers were added to the library’s website this month, bringing the total number of participating writers to 64.
Drop-in colouring stations for adults were installed during Mental Health Week (4-10 October) at Altona North Community Library and Williamstown Library. Studies have shown that colouring-in has a similar effect on the brain as active meditation. These stations proved popular with library visitors and will continue at these locations, as well as a health and wellness seminar with a neuroscientist specialist in November.
A range of programs were held across the libraries to celebrate Seniors Week, including Flower Arranging 101; Device Advice technology education; Me and Me Mate musical performance; and Grandparents Story time.
Williamstown Library hosted its annual clothes swap on Wednesday 7 October, with over 50 attendees bringing along gently used, clean items of unwanted clothing to exchange for a
12 Hobsons Bay City Council 27 October 2015 Ordinary Council Meeting Minutes fresh wardrobe. The event is held in support of Buy Nothing New month, a campaign to promote collective, conscientious consumption. There has been a satisfying trend of increased use of the online interface to access, reserve and renew collections. However, customer visits and physical loans are continuing to decrease. This trend is following a national downturn in use of physical collections, as e resources and e–books take a slight increase in usage as a broad, but very gentle trend. However, our statistics are showing some concerning issues in these areas and warrant examination from a collection planning perspective. A three year collection plan is being devised to address this trend.
Community Care The Assessment team has been implementing a cognition screening tool as part of holistic client assessment. The cognition screening tool has been developed as part of a 12 month project and is utilised to identify early signs of dementia. The project has received support from Associate Professor Stephen MacFarlane, Director Caulfield Aged Psychiatry Service and Monash University. Associate Professor McFarlane has provided advice and training in the development of the referral pathway. Due to the success of this collaboration and the successful use of the tool, the Royal District Nursing Service will also be trialling the tool.
Cr Peter Hemphill left the Council Chamber at 7.43pm, and was absent for the vote on item 7.2.1.
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7.3 Corporate Services Cr Paul Morgan declared an interest in item 7.3.1 as he is a member of the Rotary Club of Williamstown.
7.3.1 Memorial Plaque Request – Roland Goldberg OAM Directorate: Corporate Services Appendix: 3 1st Yellow
Purpose
To consider the installation of a memorial seat and plaque in recognition of the late Roland Goldberg OAM.
Motion
Moved Cr Paul Morgan, seconded Cr Angela Altair:
That Council, having considered the significant contribution made by Roland Goldberg OAM to the civic life of Hobsons Bay and the broader community:
1. Approve the installation of a memorial seat and plaque, near an existing tree at the HMAS Yarra site in Newport.
2. Note that all costs associated with the request, be borne by the Rotary Club of Williamstown.
Carried
Report Summary
Council has received a request from the Rotary Club of Williamstown for the installation of a memorial seat and plaque, in memory of the late Roland Goldberg OAM. Background
On 27 November 2012, Council adopted its policy for the installation of memorial plaques and cremated remains in public places. The policy aims to ensure that memorial plaques in open space areas commemorate only those people who have made a contribution of outstanding significance to Hobsons Bay. Discussion
The achievements and contributions of Roland Goldberg OAM are detailed in the appendix.
Mr Goldberg was a dedicated Rotarian and an active member of the Rotary Club of Williamstown. His projects were numerous and included:
The RoQuad project, developed in conjunction with the Austin Hospital, helping Quadriplegics gain some arm movement Have a Heart, Give a Part, relating to organ donation Friends R 4, helping leukaemia patients
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Another of his projects involved the establishment of the HMAS Yarra Memorial site in Newport, in conjunction with the Australia Army, Smorgan steel and local tradesmen. The HMAS Yarra was attacked at sea, loosing 138 of her crew and there were only 13 survivors. The site serves as a reminder of this event and as a place for friends and relatives to come and pay their respects.
In 2013, Council awarded Roland Goldberg OAM with a Certificate of Appreciation for his many years of service to the Williamstown community.
Cr Peter Hemphill returned to the Council Chamber at 7.53pm, and was present for the vote on item 7.3.1.
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7.3.2 Service Report – Corporate Services Directorate: Corporate Services Appendix: 4 1st Blue Purpose To inform Council of issues, initiatives and projects undertaken by the Corporate Services Directorate from the period of 18 September to 22 October 2015
Motion Moved Cr Carl Marsich, seconded Cr Jason Price:
That Council:
1. Receive and note the Corporate Services service report, including details of recent issues and initiatives undertaken by the directorate; and
2. In accordance with section 80A(2) of the Local Government Act 1989 incorporate into the minutes of this meeting the written records of Assemblies of Councillors held on 22, 24 September, 5, 6, 13, 20 October 2015.
Carried
Governance and Local Laws
A Junior Council meeting was held on 21 October. The guest speaker was popular children’s author, Andy Griffiths. Andy is the author of over 20 books that have been New York Times bestsellers, won over 50 children’s choice awards, been adapted as a television cartoon series and sold over 5 million copies worldwide. Andy’s presentation was extremely well received by the children and he signed the books they had brought with them that were written by him.
Community feedback has been sought on Council’s proposed Public Question Time policy. A public notice calling for comment on the proposed policy was placed in the local newspapers. Letters were sent to regular participants of the Public Question Time segment at Council meetings. Submissions are due by 30 October, following which a further report will be prepared for Council’s consideration.
Council’s common seal has been affixed to six documents since 15 September 2015 (see appendix for details).
Safety Walk audits and inspections continue to be undertaken across Council workplaces with positive results. Identified or outstanding actions are reported to each of the Occupational Health and Safety (OH&S) Committees.
The OH&S component of tender evaluations was undertaken for:-
Altona Safe Boat Harbour Dredging - Slurry Systems Marine Sportsground Floodlight Audit - Werribee Electrical
OH&S/Risk Briefing presentations were undertaken for new and current employees.
Council’s Strategic Risks have been reviewed by the Corporate Management Team and updated in the Corporate Risk Register.
The Business Continuity Exercise (simulated scenario) was held on 27 August, involving the standing up of the Incident Management Team and the Infrastructure and City Services
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Directorate Business Continuity Plan and Recovery Team. The subsequent consultant’s report, in relation to observations and a gap analysis has been received and a further debriefing meeting has been held, incorporating the Incident Management Team.
Fifteen Business Continuity Workshops are scheduled for October and November, across all Council Business departments. Approximately eighteen Risk Register and risk control review workshops have been completed across Council departments.
There were 274 local law CHARM assignments logged, three vehicles were impounded as derelict/abandoned, 416 parking permits and 141 disabled parking permits were issued. There were 49 footpath trading local law permits issued and six CHARM assignments were logged in regard to snakes.
There were 167 animal management CHARM assignments logged, 38 animals were impounded and 24 animal fines were issued under the Domestic Animals Act 2004.
There are currently 12,810 animal registrations paid for the 2015-16 registration period.
There were 61 residents parking permits, 313 ticket machine permits and 21 visitor permits issued through the Green light parking permits system.
The Municipal Emergency Management Planning Committee Executive met on 7 October 2015 with various issues discussed. These issues are included in the appendix. Finance Council has received the independent auditor’s reports from the Victorian Auditor General’s Office for the financial report including the performance statements for the year ended 30 June 2015. The auditor’s reports have been included in the Annual Report 2014-15.
Finance has commenced a detailed review of the operational expenses of Council, in an effort to find operational savings and efficiencies. This will work towards enabling Council to remain financially sustainable under the rate capping environment. Finance will be meeting with each manager to go through a detailed analysis of their department to identify 2015-16 forecast savings, for inclusion in the midyear budget review.
As a result of the promotion of electronic rate notice delivery during September, registrations have risen to 2,268, representing approximately five per cent of all ratepayers. Council will be working with Australia Post during the next four to six months to install digital mail box capability, in an effort to further increase the electronic delivery of rate notices. The electronic delivery of rate notices reduces the postage costs to Council. Customer Service In September, Council’s contact centre received and responded to 12,865 customer contacts. Of those contacts, 68 per cent were via phone, 17 per cent email, 16 per cent in person and two per cent connected via web chat.
Council received 8,652 calls. Monthly call volume continues to remain quite constant and remains the most preferred contact method for customers.
There were 2,081 emails received in Council’s central inbox. These requests are made up of traditional emails, Snap Send Solve reports and online request forms submitted from Council’s website. The monthly email volumes continue to steadily trend upwards, as does the volume of Snap Send Solve reports.
The Snap Send Solve application provides customers with an easy way of interacting with Council, to report a range of issues across the municipality. There were 108 reports received via Snap Send Solve for the month of September.
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There were 2,041 customers who chose to visit in person at the Civic Centre. Most of these customers were making payments. There were 218 customers who connected with Council via the online web chat option, these contacts continue to steadily increase, proving an easy and efficient way for customers to ask a question or make an enquiry.
There were 2,967 payments processed both at the counter and via the post. The increase in volume was due to the first rates notice being issued and due on 30 September.
There were 2,705 CHARM requests entered for the month.
The Customer Service team provided 100 days of backfill across the organisation in September: The Backfill Program continues to provide opportunities for skilled customer service staff to assist with short term position vacancies across the wide range of departments in Council. This program not only assists the departments with skilled staff in a timely manner, but also provides Customer Service staff the opportunity to gain exposure and experience in other parts of the business and broadens their knowledge and understanding of Council as a whole. This experience enhances their ability to service Council’s customers at first point of contact. Information Services Council is embracing the use of “electronic signatures” (E-signatures). This technology is being used by all staff when ‘re-signing’ Council’s new Information Security Policy. This E- signature initiative supports a paperless (green) office environment, provides a secure and auditable signing process and will improve customer satisfaction with the use of signable on- line forms. Major Information Communication Technology projects continuing over recent months include a Citrix (Remote PC Access) upgrade, implementation of an email archive solution (called ‘MyArchive’ that allows users to archive and manage their own mailbox size), and a redesign of the corporate internet service to reduce costs and improve network resilience and scalability. Other ongoing projects include the development of an online Customer Service Interaction Statistics Report and an online Customer Service Requests Report. Upgrades to important corporate systems have been completed for Health Manager (including the online ePortal) and IRIS (reporting software used by maternal and child health staff).
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7.4 Infrastructure and City Services
7.4.1 Epsom Street Site Master Plan Process Directorate: Infrastructure and City Services Appendix: 5 2nd Pink
Purpose
To provide Council with an outline of the steps involved in the development of a site master plan for the former Laverton school site on Epsom Street, Laverton.
Motion
Moved Cr Carl Marsich, seconded Cr Sandra Wilson:
That Council:
1. Endorse the site master plan process and timelines for the former Laverton School site on Epsom Street, Laverton as outlined in the report.
2. Hold a community drop in session before the end of November 2015 to provide information on process, timelines and to seek feedback on potential concepts for the site.
3. Nominate Cr Colleen Gates to chair the Community Reference Group for the project.
Carried
Report Summary
This report outlines a process for the development of a site master plan for the former Laverton school site on Epsom Street, Laverton. The process has a strong focus on community engagement and informed decision making, via the establishment of a community reference group, which will consist of community representatives and key external agencies. This group will be complemented by the establishment of an internal working group and steering committee.
Background In 2013, the State Government commenced a program to facilitate the rezoning and sale of surplus Department of Education and Early Childhood Development (DEECD) land. Council was offered the opportunity to purchase the former Laverton school site in Epsom Street, Laverton.
At the Ordinary Council Meeting on 13 May 2014, Council resolved to purchase the Epsom Street site and requested the preparation of a master plan for the site.
Discussion In terms of open space provision, Laverton is the third most disadvantaged precinct in Hobsons Bay, with the current population and future growth impacting on the availability of open space. The Open Space Strategy (currently under development) has identified the development of a neighbourhood park on the Epsom Street site as a key action for Laverton, in order to address the gap in provision.
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Due to the increasing reliance upon private housing stock to address affordable and social housing needs, local government arguably has an increasing role to play in addressing housing affordability. It has been acknowledged that the Epsom Street site may present opportunities for an affordable housing project.
In order to inform the future use of the Epsom Street site, a site master plan will be developed as a framework for further investigations that will determine the viability of the options identified. The proposed process for the development of the site master plan is detailed in the attached discussion paper.
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7.4.2 Langshaw Reserve, Altona North – Newport Power Junior Football Club Directorate: Infrastructure and City Services
Purpose
To provide advice to Council in response to a petition requesting the use of Langshaw Reserve, Altona North as the second facility for the Newport Power Junior Football Club from 2016.
Motion
Moved Cr Paul Morgan, seconded Cr Peter Hemphill:
That Council:
1. Support the shared use of the facilities at Langshaw Reserve, Altona North for the 2016 winter season by the Newport Power Junior Football Club and a junior soccer club.
2. Note that Council officers will continue to work with the respective clubs to develop formal agreements to define the terms of the shared use.
Carried
Report Summary
On 11 September 2015, Council received a petition containing 526 signatories, requesting the use of Langshaw Reserve, Altona North as an overflow facility for the Newport Power Junior Football Club (NPJFC) from 2016. On 22 September, another two pages containing 27 signatories, making a total of 553 signatories, was received via email. Council resolved to: 1. Receive and note the petition requesting the use of Langshaw Reserve, Altona North by the Newport Power Junior Football Club from 2016.
2. Receive a further report in relation to this matter at a future Council meeting.
This request from NPJFC for Langshaw Reserve is to support the establishment of senior football teams.
There is insufficient capacity at the NPJFC’s home ground, Bryan Martyn Oval, to support additional use by senior teams and as such, the club seeks access to a second venue. Following the relocation of the Powerhouse Rugby Union Club to Loft Reserve, Langshaw Reserve currently has no winter tenant and therefore is of much interest to a range of other sporting clubs.
There is a trend, municipality wide, for some clubs and/or sporting codes to have expansion plans that are out of alignment with Council’s available funding for capital works and sports ground priorities. There are several such examples currently, where clubs have urgent needs for infrastructure including sportsground lighting, grounds and pavilions. Council officers will continue to work with clubs in their business planning, so that club priorities and expectations align more closely with Council’s available resources.
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The issue of ground allocation is very complex, with interdependencies between summer and winter reserve needs and clubs of different codes. The management of the allocation of Langshaw Reserve alone has involved considering the needs of at least five clubs.
It is supported that NPJFC has access to Langshaw Reserve as an overflow ground, on a shared basis with another tenant. It is acknowledged that the other tenant should not be an Australian Rules football club. Council is currently in discussions with a soccer club that wishes to share Langshaw with NPJFC.
Background Langshaw Reserve is located on Cresser Street, Altona North. The reserve comprises a fully floodlit oval with turf wicket, three cricket nets and a sports pavilion. The reserve is home to the Altona Roosters Cricket Club over the summer season. The Powerhouse Rugby Union Club was located at Langshaw Reserve for the winter, up until the end of the 2015 season. They have now relocated to Loft Reserve, Newport and no longer require access to Langshaw Reserve.
There is a shortage of ovals for Australian Rules football in the eastern part of Hobsons Bay. In 2016, the cricket nets at Langshaw Reserve will be removed from the playing surface and new cricket nets will be established on the oval boundary. This will enable Langshaw Reserve to be converted from a rugby union to an Australian Rules football venue in time for the 2016 winter season. These works are expected to be completed by June 2016, with the oval available for the football training from March 2016 and matches from June 2016.
The NPJFC was established as a junior club in 2005. The club is well run and has flourished as a result, growing to nine junior teams and 209 participants, across a range of age groups. The club also operates an Auskick centre with 188 participants. Securing an additional ground would enable the NPJFC to register their first senior team within the Western Region Football League.
Discussion Demand for access to floodlit training spaces is high and increasing across a range of winter sports, in particular football, soccer and lacrosse. Council has invested significant amounts in recent capital works programs to upgrade existing infrastructure and installed new floodlighting across the city to meet these demands.
The Sport and Recreation Strategy 2014 supports the development of facilities that support multiple-uses and users that have capacity to adapt to changing community needs. As demand for access to facilities increases, it becomes important for Council to manage ground allocations carefully, to ensure underutilised facilities are shared equitably across a number of groups and that venues are not over utilised. It is supported that NPJFC has access to Langshaw Reserve on a shared basis with another tenant. It is acknowledged that this tenant is preferably not an Australian Rules football club. Council is currently in discussion with a soccer club with regard to their ground needs and the potential to share Langshaw Reserve with NPJFC.
Cr Carl Marsich left the Council Chamber at 8.20pm and returned at 8.23pm, and was present for the vote on item 7.4.2.
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7.4.3 Service Report – Infrastructure and City Services Directorate: Infrastructure and City Services Appendix: 6 2nd Green
Purpose
To inform Council of the recent issues, initiatives and projects undertaken by Infrastructure and City Services from 18 September to 22 October.
Motion
Moved Cr Paul Morgan, seconded Cr Angela Altair:
That Council receive and note the Infrastructure and City Services Report, including details of recent issues and initiatives undertaken.
Carried
Report Summary
With the 2015 Revegetation and Tree Planting Programs now complete, the main focus of this month’s service report is the directorate’s transition into summer. As the weather warms up, maintenance activities are usually focussed on meeting the demands of peak use around beaches and open spaces, and the seasonal changes in animal behaviour and natural processes such as increased snake activity and seaweed deposited by the tides. October kick-started the season early, with unprecedented periods of hot weather causing a sudden increase in beach use and numerous reports of snake sightings. The City Services department adapts to these changes by increasing maintenance and inspection activities. In addition to these efforts, regular investigations are undertaken into new technology and processes to try and reduce resource requirements, for example CCTV to deter rubbish dumping. Council rangers have also been out in the community, raising awareness of increased snake activity and the impacts of dogs on nesting shorebirds. Other seasonal changes are occurring in recreation with the changeover from Australian Rules football to cricket. Longer playing seasons require closer attention to sportsground management and regular liaison with clubs to ensure that impacts are minimised, without interrupting sporting activities. The annual Altona Safe Harbour dredging is almost complete, with the harbour and channel deepened so that the area remains open for recreational fishing during the popular Snapper Season, which peaks around late October.
Projects and Strategic Planning A focus for this period has been planning for the 2016-17 Capital Works Program. A range of condition audits have been carried out for different asset classes such as car parks, public toilets and bridges, to help inform Council’s investment in upcoming years. The preliminary draft of the Open Space Strategy and other recent strategic work, such as the State of Play Tennis Report are helping to inform Capital Works and master planning, for example at Dennis Reserve. A number of projects were completed this month such as the RJ Cooper Reserve car park, play space and reserve improvements, the Laverton Creek Trail Watts Street section, and
23 Hobsons Bay City Council 27 October 2015 Ordinary Council Meeting Minutes the Railway Avenue Shops improvements. Road resurfacing and rehabilitation has been undertaken in a number of streets and three new footpaths have been constructed in Seabrook and Altona Meadows. The Newport Youth Library and Seniors building has begun to take shape over the past month with all the walls now in place. The first round of the Building Renewal Program is also being implemented, with minor renewal projects due to be completed by Christmas. The directorate continued its commitment to improving stakeholder engagement on projects and activities. Community members participated in discussions on the proposed dog park at Brooklyn Reserve. A scaled model of the facility was used as an alternative to a traditional plan, to communicate various aspects of the design such as seating, fencing and tree planting. There has also been a focus on proactive engagement with traders affected by construction works in shopping precincts. This month a dedicated communications and liaison officer was assigned to the Woods and Lohse Street improvements project, and a Pier Street traders debriefing session was held on 26 October, following the completion of Stage 3 works.
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7.5 Strategic Development
7.5.1 Annual Report 2014-15 Directorate: Strategic Development Appendix: 7 2nd Yellow (on Council website)
Purpose
To consider the Hobsons Bay City Council Annual Report 2014-15.
Motion
Moved Cr Paul Morgan, seconded Cr Peter Hemphill:
That Council consider the Annual Report 2014-15 in accordance with the legislative requirements of the Local Government Act 1989.
Carried
Summary
The Annual Report 2014-15 (the annual report) reviews Council’s operational and financial performance for the 2014-15 year against the objectives in the Council Plan 2013-17. The annual report was prepared and submitted to the Minister for Local Government by 30 September 2015, in accordance with section 133 of the Local Government Act 1989 (the Act). Council is now required by section 134 of the Act to consider the annual report at a Council meeting.
Background
Through its annual report, Council details the activities, achievements, challenges and financial performance during the 2014-15 financial year and informs the community on how the commitments in the Council Plan 2013–17 and the Annual Budget 2014–15 were delivered. Information about Council’s performance in the annual report is structured around the four year strategic directions outlined in the Council Plan. Each year, Council identifies a number of major initiatives and initiatives (actions) that form the basis of its Council Plan Annual Action Plan, which is implemented by all Council departments. The annual report also gives information on the elected Council, the organisation and statutory information. Council’s overall financial position and performance is reported in the audited Annual Financial Report section of the report. Given legislative changes, the 2014-15 annual report also includes the results of the Local Government Performance Reporting Framework indicators.
Discussion
Council’s performance during 2014-15 has been measured through the results attained against the Council Plan Annual Action Plan, Best Value indicators, Community Satisfaction
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Survey and for the first time in 2014-15, the Local Government Performance Reporting Framework. A snapshot of Council’s performance results is as follows: the Annual Action Plan 2014-15 consisted of 51 initiatives and 27 major initiatives. By 30 June 2015, 56 per cent (15) of the major initiatives and 82 per cent (42) of the other initiatives were completed and/or were progressing Council’s overall performance in the community satisfaction survey has continued to improve with a score of 68 out of 100, which rates as ‘good’. For the other community satisfaction indicators relating to Council services, Council has improved on 46 per cent of measures compared to the previous financial year being the first year of the Local Government Performance Reporting Framework, no comparative data has been compiled to consider variations. Information about how Hobsons Bay fares against other like councils will be made publically available through the Know Your Council website in November 2015. Further information on the performance and financial results can be found within the annual report.
Strategic Alignment
The publication of the annual report specifically addresses the following goal and objectives in the Community Health and Wellbeing Plan and Council Plan 2013-17: Goal 4: An Innovative, Proactive and Leading Organisation
4.1 Undertake responsible and sustainable decision making and management
4.3 Communicate and engage effectively with the community and provide excellent customer service.
Legal/Statutory Obligations/Risk
The annual report addresses the requirements of the Local Government Act 1989 and the Local Government (Planning and Reporting) Regulations 2014. The Local Government (Planning and Reporting) Regulations 2014 and the Local Government Amendment (Performance Reporting and Accountability) Act 2014 establish a mandatory monitoring and reporting framework, which provides minimum standards for the form and content of local council performance statements. Section 134(2)(c) of the Act requires the meeting to remain open to the public, while the annual report is considered. Pursuant to s134(2)(b), public notice was given at least 14 days before the meeting that the annual report would be considered and the place at which copies of the report could be obtained before the meeting. The annual report was submitted to the Minister for Local Government by the due date of 30 September 2015.
Financial and Resource Implications
Production of the annual report is funded from Council’s operating budget. A limited number of printed copies of the report are produced, to reduce the impact on resources and the environment.
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Environmental/Social/Economic Impacts
The annual report provides information on Council’s performance in relation to the goal areas of the Council Plan, which includes actions towards strengthening the built, social, economic and natural environments across Hobsons Bay.
Consultation and Communication
Copies of the annual report are on display at the Hobsons Bay Civic Centre, Hobsons Bay Libraries and at the Ordinary Council Meeting. It is available on Council’s website and printed copies are made available upon request.
Officer Declaration of Conflict of Interest
Section 80C of the Local Government Act 1989 requires members of Council staff and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates.
Council officers involved in the preparation of this report have no conflict of interest in this matter.
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7.5.2 Service Report – Strategic Development Directorate: Strategic Development Appendix: 8 2nd Blue
Purpose
To inform Council of issues, initiatives and projects undertaken by the Strategic Development Directorate from 18 September to 22 October 2015.
Motion
Moved Cr Peter Hemphill, seconded Cr Sandra Wilson:
That Council receive and note the Strategic Development Service Report, including details of recent issues and initiatives undertaken by the directorate.
Carried
Summary
Cultural and Economic Development The Hobsons Bay 2015 Business Excellence Awards were announced at a gala dinner at the Williamstown Town Hall on 9 October. Category winners were Eco Laundry, Paz Group, Compton Green, Kun Communications, Louis Joel Arts and Community, Captain’s Retreat, Jim’s Self Storage, Seaworks and Inver Engineering, who also won Business of the Year. Laverton based food supplier Paddock to Table received the Mayor’s Award. Around 1,800 cyclists participated in the Around the Bay in A Day 50km ride which stopped at Logan Reserve, Altona on Sunday 11 October, with a musical interlude provided by the Hobsons Bay Band. A training program for community event organisers is underway with 20 participants registering for the first of two sessions at the Hobsons Bay Civic Centre. The first workshop focuses on developing an event plan, Council’s event application processes and risk and emergency planning.
Strategy and Advocacy Community engagement for the 2016-17 budget process has commenced and will conclude on 4 December 2015. Three information sessions are being held throughout the municipality so that members of the community can learn about the budget process, ask questions and present their ideas on key projects or capital works. Further information on how to get involved and an online survey asking the question “Do you think Council got the balance right in 2015-16?”, is available at www.participate.hobsonsbay.vic.gov.au. A series of community forums and workshops are occurring throughout October, with the aim to encourage the wider community to identify key transport issues in Hobsons Bay, discuss how Hobsons Bay can connect transport options into one cohesive network, reduce reliance upon cars and encourage healthier transport choices. The information collected will help inform and support the development of an integrated transport plan. Further information on this consultation process can be found at www.participate.hobsonsbay.vic.gov.au. This consultation stage closes on 1 December 2015.
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Consultation is occurring on the development of a new Multicultural Policy 2016-20. The policy will update Council’s commitments and priorities to support cultural diversity. A survey is available at www.participate.hobsonsbay.vic.gov.au. Consultation closes on 31 October. Work has commenced on the development of a Biodiversity Strategy to help plan for, and manage Hobsons Bay’s important natural assets. A draft strategy is expected to be ready for Council’s consideration by June 2016. Community consultation has commenced for the development of the strategy and has included a community survey with 143 responses. Three community workshops are planned, two in late October and one in early November.
Planning, Building and Health Services Work has commenced on the Former Port Phillip Mill site in Williamstown, with roads and drainage infrastructure currently being installed. The first stage of the residential development is still intended to be townhouses along the Ann Street frontage of the site, which will start soon after the completion of the roads and the drains. The strong growth in planning permit applications returned in September with a strong increase in application numbers. The number of applications received in September was 16.6 per cent above the previous 12 month average. A new application has been received for the former “Lighthouse” site at 118 Pier Street, Altona. The application proposes the construction of a five storey building, comprising two ground floor shops, 26 dwellings, along with a reduction in the statutory car parking requirement and a waiver of the loading bay requirement.
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8 Delegates Report Directorate: Corporate Services Purpose
To consider reports by Councillors who have been appointed as delegates to Council and community committees. Recommendation Moved Cr Carl Marsich, seconded Cr Paul Morgan:
That Council receive and note the recent Delegates Report.
Carried
Victorian Local Governance Association 24 September 2015 Councillor Delegate: Cr Sandra Wilson
The Victorian Local Government Association (VLGA) has continued consultation and lobbying in relation to rates capping, and has convened a Rates Variation Taskforce with input from councillors and council officers. Participation on the Minister's 'Fair Go' Rates Reference Group with other key stakeholders has continued. A comprehensive response from the VLGA to the Essential Services Commission's final report and the State Government's response has been released. Analysis of the Ministerial Statement on Local Government Reform has been undertaken, and preparation has commenced for the forthcoming review of the Local Government Act 1989. A Governance by Design Panel on Metropolitan Planning is operating to have input into the refresh of Plan Melbourne. VLGA, in partnership with Youth Affairs Council of Victoria, held the READYS Awards (Recognising Excellence in Delivering Youth Services), with attendance of the Minister for Local Government and the Minister for Youth Affairs. Winning programs demonstrated a strong 'for young people, by young people' approach. A new Climate Award in conjunction with the Australian Youth Climate Coalition with categories for local government and students and young people, has been announced with submissions due by 11 December 2015, to be announced in February 2016. Strategic partnerships with a range of organisations such as the IAP2 and the Victorian Landcare Council are being developed. VLGA has continuing support of the Alliance on Gambling Reform, which will increase its activity following the screening of Ka-Ching! Pokie Nation on ABC TV recently. The Launch of GoWomen LG 2016 and a revised resource (A Gender Agenda) is taking place on 19 November at Melbourne Town Hall. Other activities include: Delegates Dinner with IBAC, workshop on participatory budgeting, planning Mayoral Leadership Conference 2016, Being Deputy Mayor workshop.
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Gay, Lesbian, Bisexual, Transgender, Intersex and Queer Advisory Committee 24 September 2015 Councillor Delegate: Cr Colleen Gates and Cr Paul Morgan
The Committee was consulted regarding the Integrated Transport Plan. Attendance and membership was discussed. The committee raised the importance of regular attendance and that the group should represent a balance of identities comprising Gay, Lesbian, Bisexual, Transgender, Intersex and Queer (GLBTIQ). They requested that when advertising for new members, the committee should aim for diverse representation. The GOWEST Program for 2016 was shared with the Committee, subsequently the Committee provided positive feedback on the range and breadth of the program. The Joint Advisory Committee Forum to be held on 5 October 2015 was discussed and two members volunteered to deliver a presentation on the work of the GLBTIQ Advisory Committee at the forum. The ‘Out Is In’ Forum Report was presented and the Committee, was pleased with the result. The Committee discussed how the report could be utilised henceforth and agreed to use it in the development of the next GLBTIQ Action Plan. Two committee members volunteered to be on a Working Group to advise on the development of a new GLBTIQ Action Plan, with an aim of a draft being prepared for discussion at the next meeting.
Municipal Association of Victoria 1 October 2015 Councillor Delegate: Cr Angela Altair Items considered at the Municipal Association of Victoria (MAV) Board meeting included: MAV Combined Group Financial Statements for 2015 Financial Year Annual State Council Meetings – Venue Location State Council Motions Victoria’s Renewable Energy Roadmap – MAV submission Local Government Digital Transformation Review of the Local Government Act 1989 – Discussion Paper Draft Social Cohesion and Community Resilience Strategy – MAV submission Inquiry into the Environment Protection Authority (EPA) Local Government Amendment (Improved Governance) Bill 2015 2015 Review of the Charter of Human Rights and Responsibilities Act 2006 Australian Local Government Association (ALGA) update
Metropolitan Transport Forum 7 October 2015 Councillor Delegate: Cr Carl Marsich Cr Marsich reported on his attendance at the Metropolitan Transport Forum held on 7 October 2015.
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The forum received a presentation from Bicycle Victoria in relation to the development of strategic cycling corridors in Melbourne.
A presentation was also received from Cr Jackie Fristacky from Yarra City Council regarding her recent study tour to the Netherlands. Cr Fristacky provided a summary of bike use in the Netherlands, including bike parking.
Metropolitan Local Government Waste Forum 8 October 2015 Councillor Delegate/s: Cr Paul Morgan and Cr Carl Marsich
The Hon Lisa Neville, Minister for Environment, Climate Change and Water addressed the Forum. Anthony Carbines, the Parliamentary Secretary for Environment, was also in attendance. The Minister spoke about the strategic context of waste and resource recovery including the Statewide Waste and Resource Recovery Plan which will require a $5 billion investment to implement. Also highlighted were the regional implementation plans, the organics market development and investment strategies, and the importance of education across all sectors. With regard to the landfill levy, the Minister advised that $55 million funds the Environment Protection Authority, $9.5 million goes towards the metropolitan and regional waste and resource recovery groups, $18.5 million towards Sustainability Victoria, with the remainder to the Sustainability Fund (the Fund). Last year approximately $40 million was invested from the Fund compared with $10 million over the prior four years. A draft Sustainability Fund Priority Statement will be released for comment, which will guide further strategic investment in waste, resource recovery and climate change initiatives. The Minister highlighted Sustainability Victoria’s investment facilitation services and the release of the discussion paper on the Andrews’ Government election commitment to ban electronic waste from landfill and the importance of involving sectors in the process.
Lead West 14 October 2015 Councillor Delegate: Cr Colleen Gates
The October meeting of the LeadWest board was held at the Caroline Springs Library, Caroline Springs. The board was updated on recent activities and current issues of relevance to Melbourne’s west economy, including the most recent unemployment figures, which demonstrate Hobsons Bay has the second lowest level in the west at 5.8 per cent. Potential governance and constitutional improvements were discussed, with information about the structure of other advocacy bodies provided for comparative purposes. It was also noted that the term of appointment of the independent Chair will expire in November. Under the LeadWest constitution, the current Chair will have served the maximum term allowable and a new Chair will need to be appointed.
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9 Public Question Time
S Ovari Altona Meadows
Q. How about borrowing 20-30 books for 6 months or a year instead of fining people. The books are cheaper than the fines nowadays, for instance in Norway, you can borrow a suite of books and return them in 12 months, ever since the beginning of the 20th Century.
A. It is important that materials turn over regularly so that residents can get access to the items they require. The normal loan period of three weeks includes opportunity to renew the loans again unless requested by other residents. Library patrons can renew items in person, by phone or on line. Residents are using those options, reflected in significantly lower fine revenue in the last five years.
10 Urgent and Other Business Nil.
There being no further business, the Chairperson declared the meeting closed at 8.57pm.
______
Chairperson - Cr Peter Hemphill Signed and certified as having been confirmed. 17 November 2015
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