PROTOCOL AND ADMINISTRATIVE GUIDELINES

ROLE OF THE HOST Religious Service The host should be the most senior appropriate person from The Governor should be seated at the aisle end of the front the host organisation. The host should meet the Governor left pew/seats, with (if applicable) Mrs de Jersey to the and his wife, Mrs Kaye de Jersey, (if attending) at the Vice- immediate left of the Governor and the host seated to the Regal vehicle on arrival, escort him to the venue, and left of the Governor, (if applicable) left of Mrs de Jersey. The accompany him throughout the function. If this is not ADC/Aide should be seated immediately behind the possible, responsibility should be allocated to another Governor on the aisle. appropriate person.

The host should present guests to the Governor and the SPEECHES host’s spouse/partner (or other representative of your The Governor will speak at a function only by prior organisation) should present guests to Mrs de Jersey. agreement, and normally requests at short notice will not be considered.

GREETINGS AND FORMS OF ADDRESS The Governor’s speeches are made available to the public on The Governor the Government House website after the event. The appropriate way to greet the Governor initially is “Your Excellency”; thereafter, he should be referred to as “Sir” or “Governor”. BIOGRAPHIES To familiarise yourself with the Governor’s and Mrs de Mrs de Jersey Jersey’s background, you can find their biographies on the “Mrs de Jersey” on all occasions Government House website.

If there is an MC at an event, or an announcement at the beginning of an event, the Governor should be addressed TOASTS first (i.e. “Your Excellency, Distinguished Guests …, Ladies It is not a requirement to offer a toast to the Governor at and Gentlemen”). functions. However, there are occasions (usually at formal dinners) when it is appropriate to do so. The Governor should be introduced as “His Excellency AC, Governor of ”. If you wish to include toasts into the proceedings, please consult with the Senior Aide/ADC/Aide prior to the function. ANTHEMS It is not always necessary to play an anthem at functions attended by the Governor. However, when considering MEDIA whether the National Anthem or the Vice-Regal Anthem Any requests for media interviews or public relations should be played, please consult with the Senior enquiries involving the Governor should be raised in Aide/ADC/Aide prior to the function. advance with the Senior Aide/ADC/Aide prior to the event.

If you are planning to issue a media release referring to the SEATING Governor, please provide a copy in advance to the Media Dais and Communications Coordinator. When arranging seating plans for a dais, you should seat the Governor to the right of the host, and the next most senior guest to the host’s left, and so on, alternating by seniority. PHOTOGRAPHY / RECORDING Mrs de Jersey may be seated either on the dais or in the front If official photographs are to be taken at a function, please row of the audience with the attending Senior advise the Senior Aide/ADC/Aide in advance. Aide/ADC/Aide.

Table GIFTS At a dining table, the Governor sits to the right of the host. The Governor does not expect to be presented with gifts If Mrs de Jersey is present, she will normally be seated to the and the exchange of gifts is discouraged. However, if a gift right of the host’s spouse/partner. is being considered please advise the Senior Aide/ADC/Aide in advance. The attending Senior Aide/ADC/Aide should be seated at the closest table with clear visibility to the Governor.

Prior to guests assembling at the table, the host or his/her designated representative should introduce the Governor and Mrs de Jersey to guests who will be seated with them.

SEAT AND PLACE CARDS CONTACT DETAILS Seat and place cards should read: Official Secretary Governor of Queensland Air Commodore Mark Gower

Mrs Kaye de Jersey Deputy Official Secretary Ms Cecily Pearson

PLAQUE INSCRIPTIONS Program Manager Plaque inscriptions for the Governor should read: Ms Julia Webb

His Excellency the Honourable Paul de Jersey AC Communication and Media Coordinator Governor of Queensland Mr Chris Piggott-McKellar

Plaque inscriptions for Mrs de Jersey should read: Senior Aide Ms Jasmin Sharplin Mrs Kaye de Jersey Aide-de-Camp (ADC) Acting Inspector Christian Ferguson ARRIVAL AND DEPARTURE Aide At major functions, guests should be asked to stand for the Ms Melanie Pitt Governor’s arrival. The usual form of announcement is: * “Ladies and Gentlemen, please stand for the arrival of the Governor of Queensland, His Excellency the Honourable Address Paul de Jersey AC, and (if applicable) Mrs Kaye de Jersey”. Government House 168 Fernberg Road, Paddington Alternatively, guests can be asked to stand for the arrival of the official party. Postal Address GPO Box 434 The appropriateness of announcing the Governor's arrival QLD 4001 and departure from your event should be discussed beforehand with the Senior Aide/ADC/Aide (for example, Phone the Governor’s arrival should not be announced when (07) 3858 5700 entering a church or chapel). Fax GOVERNMENT HOUSE SUPPORT (07) 3858 5701

The Governor and Mrs de Jersey maybe accompanied to E-mail your event by up to three staff from Government House. [email protected] The team composition varies according to the event and the Senior Aide/ADC/Aide will advise during the planning Website discussions on the team size for your event. www.govhouse.qld.gov.au

Prior to the function, the Senior Aide/ADC/Aide is the Twitter point of contact for all planning and organisational @QldGovernor arrangements. facebook www.facebook.com/QldGovernor