Set up and Use Office 365 on your Android phone

Note: Please be aware that the Office Mobile app, the OneNote Mobile app, and accounts such as Outlook.com and Hotmail.com, are provided by Microsoft Corporation and are subject to Microsoft’s terms and conditions and privacy statements. The use of these apps and accounts may result in customer data being transferred, stored and/or processed in the Quick Start Guide United States or any other country where Microsoft, its affiliates or service providers maintain facilities.

Check email Check your wherever you are Sync your contacts Set up your Android phone to send and receive from Always know where you have to be by syncing your Office Keep your Office 365 contacts on to make it easier to your Office 365 operated by 21Vianet account. 365 calendar items on your Android phone. share documents, send email, or schedule meetings with colleagues.

Collaborate with your team Access your team sites, and share Access your team’s OneNote or edit files stored there. notebook Easily access any OneNote notebooks stored on a SharePoint Work on your documents team site or your OneDrive for Access your OneDrive for Business site, and Business site by using the OneNote share or edit any documents stored there. app for Android.

Join a meeting face-to-face View and edit your documents on the go Use the Lync 2013 app to join meetings, use Use the Office Mobile for Office 365 instant messaging, or make video calls to Subscribers app to view and edit documents colleagues, and stay connected even when directly from your Android phone. you’re not in the office. Set up email, calendar, and contacts Install the Lync 2013 app You can connect to your Office 365 operated by 21Vianet or other Exchange-based With the Lync 2013 for Android app you can choose from several ways to communicate email on an Android phone. When you set up an Exchange account on your phone, with others, including IM, audio calls, and video calls, using either Wi-Fi only or your you’ll be able to access and synchronize your email, calendar, and contacts. cellular data connection when you’re not connected to Wi-Fi.

1. From your phone, select Apps > > Accounts and sync > Add account > 1. From your phone, go to the Play Email. Store and search for Lync 2013.

2. Type your Office 365 email, for example [email protected], and your password, and 2. Select Install > Accept & download. select Next. 3. Open the app, and sign-in using your 3. Select Microsoft Exchange ActiveSync. address ([email protected]) and password. In some instances a user 4. If you get a remote security administration name should be provided in the warning, select OK. Show Advanced Options. If you 5. On the next screen, in the haven’t used Lync on your desktop domain\username field, type your domain computer and this is the first time and full email address. For example if your you’re using Lync, you need to have a email address is [email protected], type Lync account created and a sign-in contoso.cn\[email protected]. Your user address. If you don’t know this name is your full email address. information, contact your workplace 6. As soon as your phone verifies the technical support. You cannot create settings, the Account options screen a new Lync account from the app. displays. Select from the available options, and then select Next. Sync email, calendar, and contacts are selected by default. 7. Type a name for this account and the name you want displayed when you send e-mail to others. Select Done to complete the email setup and start using your account. Install the Office Mobile app Install and set up the OneNote app Install the Office Mobile for Office 365 Android app (available from the Play Store) to Microsoft OneNote for your Android phone gives you instant access to your notebooks your Android phone, so you can edit documents. The Office Mobile app lets you create on OneDrive and SharePoint. To get started, all you need is a *. and edit Office Word, Excel, and PowerPoint documents. 1. If you’re installing OneNote for the first time, from your Android, go to the Play Before you install Office Mobile, check the system requirements to make sure your Store, and search for OneNote. phone can run it. 2. Select the Install button in the app, and on the App permissions screen, select 1. From your phone, go to the Play Store and search for Office Mobile for Office 365. Accept. 2. Select Install. On the App permissions screen, select Accept. 3. On the Use Terms screen, select Accept, and select the arrow keys until you get to 3. After installing the app, open it on your device. On the Use Terms screen, select the Sign in screen. Then, select Sign in. Accept. 4. To sign in, use your Microsoft account, such as a Hotmail or Outlook.com.*

4. Select the arrow until you get to the 5. Next, add your work-related Office 365 account. Open the OneNote app on your Activate screen, select Activate, and Android phone. sign in with your Office 365 operated 6. If you have a notebook open, select Notebooks. by 21Vianet user name and password. 7. Select Settings. Once installed, you can create new or view 8. Select Accounts > Add a Service existing documents on your OneDrive for > Office 365 SharePoint. Business or SharePoint team sites. 9. Enter your Office 365 email address and password, and select Sign In to add the account. 10. Close OneNote Settings. 11. Select Open notebooks. A list of any recently opened Office 365 notebooks now appears under Other Notebooks.

*Please be aware that Microsoft accounts such as Outlook.com and Hotmail.com are provided by Microsoft Corporation and are subject to Microsoft’s terms and conditions and privacy statements. The use of these accounts may result in customer data being transferred, stored and/or processed in the United States or any other country where Microsoft, its affiliates or service providers maintain facilities. Access your OneDrive for Business site or 3. You can easily navigate between your OneDrive for Business site or any team site SharePoint Online team sites from your you’re following by selecting OneDrive or Sites from the navigation header in the PC view. phone’s browser

You can access your OneDrive for Business site or SharePoint Online team site using the browser on your device. 1. Open the browser, and type the URL for your site in the address bar of the browser. 4. If you’re in the mobile view select Settings > For example, https://contoso-my.sharepoint.cn/personal/ Site contents to see a list of the site’s content _contoso_cn is how the URL for a personal site like OneDrive for such as documents, calendars, and tasks. Business may look. For a team site, your URL may look something like https://contoso.sharepoint.cn (Replace contoso in the URL with your organization’s domain name.) 2. When the Office 365 operated by 21Vianet screen appears, type your user name and password, and then select Sign In. The site may open in a mobile view. To switch to the PC view, in the far-right corner, select Settings > Switch to PC View. To switch back to the mobile view, select Settings > Mobile view. Use email Manage your calendar Once you set up your Office 365 operated by 21Vianet email account on your Android Your calendar lets you create and track appointments phone, your email will work like any other email accounts on your device. Here’s what and meetings. you can do: • To view a calendar item − Open the S Planner • To check email − Simply open the Email app on your phone, and check for your app on your mobile phone, and open the calendar email. Tap Refresh to check for new messages. item. • To create a new meeting or event − From the S Planner app, tap > Calendar, and select your • To send email − Tap the New email icon Office 365 operated by 21Vianet account to add , type your email, add recipients, the item to that calendar. When you’re done, tap and tap the Send icon. Send or Save. • To reply to an email − Tap Reply , Reply All , or Forward .

• To add an attachment to an email − Tap Attach , and add your attachment. Manage your contacts • To check other folders − To check other Add, edit, or delete contacts from your email folders, like Sent items, Drafts, or Office 365 operated by 21Vianet other folders you have created, from the account. top, tap the dropdown menu next to the 1. To add a contact, tap Apps > Email icon, and then select the folder you Contacts > Contacts. want to view. 2. Tap . On the Save contact to screen, tap the account where you want to save the contact to. Type in the contact information. When you’re finished, tap Save. 3. To edit or delete a contact, tap and hold the name of the contact, and tap Edit or Delete. Use Android apps Send an instant message Install Android phone apps designed to work with Office 365, so you can continue to 1. When you find the person you’re looking for, tap their name, and tap the IM icon to collaborate with colleagues and work while on the go. send an instant message. • Lync 2013 2. Type a message, and then tap Send.

• OneNote Add audio or a video to an IM • Office Mobile for Office 365 operated by 21Vianet subscribers 1. When you’re in an IM and you want to call the contact, tap the Phone icon, and then tap one of the call buttons. 2. To add video to an IM or audio conversation, tap the Video icon. Use the Lync 2013 app Send an IM, add audio, If your organization uses Lync, you can use the or add video. Microsoft Lync 2013 app for your Android phone to stay connected on the go. Join a Lync Meeting Set your status or sign out To join a Lync Meeting, tap the Meetings To change your status, tap the Status icon , and change your status, or tap Sign Out. icon , select the meeting you want to join, and then tap Join. Search for a contact Tap the Contacts icon , tap Search, and start Start your video in a meeting typing a person’s name in the search box. Your Tap the Video icon to start your video in the search results will appear below the box. meeting. You can also scroll through your Lync Contacts group to find the person you’re looking for. Use the Office Mobile app What you can do in Word

Open these file types - .doc, .docx, .dot, Get documents on your Android phone Share files through email .dotx, .dotm, .docm The best way to get your Office 365 documents onto your Android phone is to save Edit these file types - .docx, .dotx Find text them online, in places like OneDrive for Business. You can then view them on your Android phone using the Office Mobile app. Add, delete, and display comments Format text 1. If you’re not already connected to your Office 365 documents and want to connect to OneDrive for What you can do in Excel Business, tap, the Open folder. Open these file types - .xls, .xlsx, .xlt, .xltx, Find text within a workbook 2. Tap Add a Place, and tap Office 365. .xlsm, .xltm 3. Type your Office 365 operated by 21Vianet Edit these file types - .xlsx, .xltx Sort selected data username and password, and tap Sign in. Navigate through sheets in the Outline Format cells View Share documents Apply a filter Clear cells You can share documents by sending them as an See the sum, average, etc. of a range with Undo/Redo email attachment. AutoSum 1. From the document list, tap and hold the Add, delete, and display comments Share files through email document you want to share.

2. Tap the Share icon . What you can do in PowerPoint 3. Tap Email. Open these file types - .ppt, .pptx, .pps, Navigate through the slides in the 4. In the New Message window, type your message, .ppsx, .pptm, .ppsm thumbnail view and tap Send. Edit these file types - .pptx, .pptm Share the presentation via email

Work offline Add and edit slide You can continue to work on your Office document when you’re offline. When you’re ready to save your changes back to the server, be sure you’re connected to the Internet. Use the OneNote app Sync your notes using Wi-Fi Sync Office 365 notebooks If you prefer not to use your data plan to sync notes, you can choose to sync only when a Wi-Fi network is available. If you have notebooks that you use regularly on OneDrive for Business, you can sync them with your Android phone by adding the Office 365 operated by 21Vianet account • Tap Settings, and then select the Sync on Wi-Fi Only check box. after you’ve signed in with a Microsoft account*. Make sure the notebooks you want to open are ones you’ve viewed recently from your computer or another device. Notebooks that you haven’t accessed for a long time will not sync when you sign in.

1. If you have a notebook open, tap Notebooks. 2. Tap , and then tap Settings. 3. Tap Account > Add an Office 365 account for work/school notebooks. 4. Type your email address and password, and tap Sign In to add your Office 365 account. Any notebooks your recently opened now appear under Other Notebooks. Work offline Syncing happens automatically when you move between notes and sections. For example, if you type a new note and then tap backwards to the sections view, the new note syncs with Office 365 notebook. • To sync all notes and sections and any new notebooks on Office 365, on the *Please be aware that Microsoft accounts such as Outlook.com and Hotmail.com are provided by Microsoft Notebook page, tap , and tap Sync All. Corporation and are subject to Microsoft’s terms and conditions and privacy statements. The use of these accounts may result in customer data being transferred, stored and/or processed in the United States or any other country where Microsoft, its affiliates or service providers maintain facilities.