Defense Security Cooperation Agency

Performance Work Statement (PWS)

for
April 2015 Pakistan Defense Resources Conference

21 – 23 April 2015.

NUMBER OF PEOPLE: Ranges between 45 and 85 people over 3days.

SPECIFIC REQUIREMENTS: Hotel or other facility with conference room, located within 5 miles of DSCA, located at 201 12th St So, Arlington, VA and within .5 mile of a metro station with a direct line to the Crystal City and Pentagon metro stations.

STYLES OF ROOM FOR THE EVENT: U-shapeor conference style preferred with chairs around the perimeter of the room

Date: / Time of Events: / Number of people
Day 1 / 7:00AM – 5:00PM / 85
Day 2 / 7:00AM – 5:00PM / 75
Day 3 / 7:00AM – 5:00PM / 45

CONFERENCE ROOM REQUIREMENT: Break out rooms to be located in close proximity. Preferably in same area or conference designated hallway. Prefer small room for hot breakfast on the morning of Day 1.

Date: / Rm Qty / Time of Events: / Number of people / Room set up(Note 1)
Day 1 / 1 / 7:00AM – 5:00PM / 85 / u-shape
1 / 7:30AM – 9:00AM / 10 / Breakfast room
Day 2 / 1 / 7:00AM – 5:00PM / 65 / u-shape
2 / 7:00AM – 5:00PM / 35 (10 in one room, 25 in another room) / u-shape
Day 3 / 1 / 7:00AM – 5:00PM / 45 / u-shape

CONFERENCE ROOM AUDIO VISUAL / EQUIPMENT REQUIREMENT:

Date:QtyTime of EventsNumber of peopleRoom set up

DAY 1

Tues17:00AM – 5:00PM85u-shape

One LCD projector with remote control and all associated hardware, one 10’x10’ screen, 5 power strips for guest laptops, microphones for attendees at tables, one podium with microphone, tables by entrance door for conference check in, two easels for conference signs.

DAY 2

Wed17:00AM – 5:00PM55u-shape

Wed27:00AM – 5:00PM30u-shape

One LCD projector with remote control and all associated hardware, one 10’x10’ screen (per room).

DAY 3

Thurs17:00AM – 5:00PM40u-shape

One LCD projector with remote control and all associated hardware, one 10’x10’ screen, 5 power strips for guest laptops, microphones for attendees at tables, tables by entrance door for conference check in, two easels for conference signs.

SECURITY REQUIREMENT: None

REFRESHMENTS BREAK:

Date: Time of Events Number of people Refreshment Requirement(Note 2)

Day 1 / 7:30AM – 9:00 AM / 10 / Leadership AM Break
8:30 AM – 9:30 AM / 85 / Morning Break
12:45PM – 1:30 PM / 55 / Lunch (Seafood)
3:00 PM – 3:30 PM / 85 / Afternoon Break
Day 2 / 7:30 AM – 8:30 AM / 65 / Morning Break
12:00 PM – 1:00 PM / 50 / Lunch (Seafood)
2:20 PM – 2:30 PM / 65 / Afternoon Break
Day 3 / 7:00 AM – 8:00 AM / 40 / Morning Break
12:00 PM – 1:00 PM / 35 / Lunch (Seafood)
2:30 PM – 3:00 PM / 40 / Afternoon Break

Note 1: Conference rooms that cannot be set up to accommodate U-shape, use square or conference as an alternate. All tables require skirts. Contractor shall setup tables and AV equipment each day. Contractor shall remove the equipment on the last day.

Note 2: Coffee/tea/juice and some type of pastry/muffin for the leadership meeting, to be held in a small conference room near the main (85-person) conference room. Coffee/tea/juice and some type of pastry/muffin for morning break; coffee/tea/sodas and a snack such as cookies/fruit for afternoon break. Coffee pots to be kept full 7:30AM-4:00PM with additional coffee requested as needed. Either halal-prepared or seafoodis required for lunch with a vegetarian option.

LODGING REQUIREMENT: At least 45 lodging roomsblocked for participants from 19 – 25 April. Participants will be responsible for making their own reservations. Any rooms not booked within one week of the event will be returned to the hotel.

Manpower ReportingRequirement:Thecontractorshall report ALL contractorlaborhours (includingsubcontractor labor hours)required for performanceof services providedunder this contractforDSCA via secure data collection site. The Contractor is required tocompletelyfill in allrequireddatafields usingthefollowingweb address: Reportinginputs will be for the laborexecuted duringthe period ofperformance during eachGovernment fiscalyear(FY), whichruns October1 through September 30. Whileinputs maybereportedanytime during FY,alldata shall be reported no laterthanOctober31 ofeach calendaryear,beginningwith2013. Contractormaydirect question to thehelp desk at

TECHNICAL POINT OF CONTACT: TBD

CONTRACTING OFFICE POINT OF CONTACT: TBD

Invoicing Procedures: Invoices areto be submitted electronicallyviatheInternetthroughWide Area Work Flow –ReceiptandAcceptance(WAWF-RA)systemat must createtwodocuments(Invoice and ReceivingReport; i.e.Combo Documents)with a single dataentrysession.