Dear Principal and CTA Building Representative

Dear Principal and CTA Building Representative:

Thank you for your continued commitment to our schools. During the last few months, you have seen many notices about the upcoming TELL HCPS survey. Now, we would like to ask for your help in reaching every member of the instructional and professional staff at your school.

To distribute these materials, please follow these instructions:

·  Meet to discuss when you will distribute these codes (on or before January 26, 2015). Codes are usually distributed at a faculty meeting. Each letter has a different access code and is completely anonymous. You can fold these letters and allow faculty to select any letter to complete the survey.

·  The Principal and CTA Representative should present the survey information together. Participants do not have to respond to the survey at school or immediately after receiving the code. You may choose to make computers in your media center or laboratory available to faculty for this purpose, but this is not required.

·  Before the meeting, go to www.TELLHCPS.org, print the Frequently Asked Questions (FAQs), familiarize yourself with the information in them, and bring a copy of them to the meeting.

·  During the meeting, you should BOTH share information about the upcoming survey and answer any questions that you can together.

·  Please do not ask faculty to sign for the letter. Instead, make a list of anyone that was not present at the meeting and contact them so they can meet with you and select a letter or learn how to contact the Help Desk and obtain an access code. Please do not place the letter in faculty mailboxes.

·  Once all faculty have received access codes, please discard all remaining letters using secure recycling or trash. Do not give extra copies of the letters to faculty or administrators.

·  Feel free to tell faculty that they can switch letters with anyone they wish. Or, they can obtain additional letters and access codes by contacting the Help Desk.

·  Lastly, encourage them to complete the survey as soon as possible from any computer with Internet access. If the site does not achieve a response rate of 50% or more, with at least 5 people responding, no school report will be generated. This may compromise your planning efforts for the future.

If you or any members of the faculty have questions or concerns about the surveys, please contact Patti Simmons in the Assessment Office at 813-272-4341 or by email at . District staff can easily determine if a question requires contacting the Help Desk or not.

Thank you for your time and assistance with this important district initiative.

Sincerely,

Sam Whitten

Director, Assessment & Accountability