CRS WS Letterhead

Cardiac Rehab Support West Sussex
supporting cardiac patients and their carers in the West Sussex area

CRSWS is yourlocal voluntary organisation working with Western Sussex Hospitals NHS Foundation Trust for cardiac patients and their carers. The charity offers financial support to organisations and individuals tackling heart disease in the area.

BECOME A TRUSTEE WITH

CARDIAC REHAB SUPPORT WEST SUSSEX

Help your local community and improve cardiac patients’ lives
Help in the running of an established and respected local charity
Feel rewarded and appreciated
Learn new skills in a supportive and friendly environment
Be part of a team of committed and dedicated people

CRSWS Trustees are the people who are responsible for the general control and management of the administration of the charity.

If you would like to use your skills and experience as a Trustee to help us help cardiac patients, we very much look forward to hearing from you.

For more information request your Trustee Recruitment Pack

Contact

If you would like an informal chat call 01903 550 084 . If you would like to express your interest in this position, please complete the application form in the pack. Your application will be considered by the Board in April and a response will be sent to you in writing.

Closing date: Completed applications should be returned to us before 5pm on Friday 7 October2016. Applications received after that time may be considered if we have any further places available. Note that applications will be processed on a ‘first come first served’ basis as they arrive.

CRSWS Trustee Job Description

What will I be responsible for?

As a trustee you, and your co-trustees, will be responsible for:

Ensuring that everything the Charity does helps (or is intended to help) achieve the purposes for which it was set up, and no other purpose, and complies with its governing document.
Deciding and planning how the Charity operates;what activities the Charity will undertake; what resources it will need, and how it will obtain and use them.
Monitoring the performance of the Charity against its Strategic Plan.
Managing the Charity’s resources responsibly; ensuring that the Charity can meet its financial obligations, and that effective management and financial controls are in place. This will involve budgeting, fundraising, managing funds and keeping them safe in compliance with statutory accounting and reporting requirements.

In rare cases, trustees have been held liable for any financial loss to the Charity they have caused or helped to cause. There is no legal protection for trustees who have acted dishonestly, negligently or recklessly.

What will be expected of me?

You will use your skills and experience and take advice when necessary and always act in the Charity’s best interests.
You will be expected to give time, thought and energy to your role. Typically, this will involve undertaking any agreed tasks, reading documents in advance and preparing for meetings, attending and actively participating in trustees’ meetings and fundraising activities. (There are four trustee meetings a year, plus occasional ad-hoc meetings and two or three fundraising events.)
You will always act in accordance with the Charity’s Equality & Diversity Policy

For more information see:

Board of Trustees Application Form

Name
Home address
Contact number
Email address
Please tell us a bit about yourself:
Please tell us why you would like to join our board of trustees:
Please tell us why you are suited to being a trustee:
Please tell us about any experience you have that is relevant to the role of trustee:

Please complete this form by editing it directly. Or print it out and complete it by hand and then scan and return to OR complete and post it to CRSWS 4 Highdown Drive, Littlehampton, West Sussex BN17 6HJ by Friday 7 October 2016.

TODAY’S DATE / ____/____/____ / SIGNED

THANK YOU

VETTING POLICY FOR TRUSTEE RECRUITMENT

Introduction

The appointment of a new trustee to Trustee Boards is an important matter which will lead to a balanced and effective board, workforce and a well governed and effective charity.

Existing trustees are legally responsible for the recruitment of new trustees and they retain overall responsibility and control of the recruitment, selection and induction processes.

In recruiting new trustees, the existing trustees must act in the best interests of the charity and in accordance with the Charity Commission directives as laid out in CC30.

In order to ensure that this is the case, the trustees have agreed responsibilities and need to adhere to the following steps to be taken during recruitment, selection, vetting, appointment and subsequent induction of one or more new trustees.

New Trustees: Ten Step Recruitment, Selection, Vetting, Appointment and Induction Process

The Trustee Board identifies the need for new trustees at its quarterly meetings, through resignations or specific skills need.
Via a skills audit the trustees agree what skills experience and knowledge are needed, and create a short trustee job description and person specification.
The trustees agree responsibilities, a process for recruitment and a method of attracting a diverse range of candidates with the skills the charity needs; (in doing so they must comply with the requirements as set out in the charity’s governing document).
Short-listing and informal interviews take place against agreed criteria. During the meeting it will be explained to potential trustees the requirements of them, about the purposes and aims of the charity, as well as their broader duties and responsibilities as trustees.
Preferred candidates are identified and invited to join the trustees, if desired, subject to references, formal vetting and approval by the full trustee board. Unsuccessful candidates are notified and thanked for their interest.
Vetting potential trustees – the trustees ensure thecandidates are suitable to act as a trustee by:

a)Being asked to confirm in writing that this is the case by completion of a “Declaration of eligibility for newly appointed trustees” (see Appendix1).

b)Checking their name against the Disqualified Directors Register through Companies House.

c)Production and photocopying of a valid passport.

d)Candidates are asked to consider and declare any existing or potential conflicts of interest. They should do so thereafter annually along with all the Trustee Board.

In the light of these checks, declarations and disclosures, the Chair of the charity writes to the prospective trustee(s), setting out their duties and the charity’s expectations of them.
An information pack about the charity (including the Charity’s Business Plan, Vision, Mission and Aims, and a copy of the Charity’s Governing Document) is sent to new trustees. As part of the induction programme, new trustees meet existing trustees, the Senior Cardiac Physiotherapist and her staff, and others involved with the charity.
The new trustees attend their first board meeting and are duly welcomed.
All relevant parties, such as relevant NHS staff, funders, Charity Commission annual updates, the charity’s solicitors and auditors, are notified of the new appointments.

Equality and diversity

We aim to be an organisation that values, recognises and responds to the diverse needs of our members, supporters and those we serve. We adhere to the Equality Act 2010 and will not discriminate against any person or other organisation with particular reference to the protected characteristics.

Monitoring and review

The trustees will regularly review the operation of this policy.

Agreed by CARDIAC REHAB SUPPORT WEST SUSSEX
Signature: Gill Ranson Date: 13 October 2014
Chair of Meeting

Appendix 1 of the CARDIAC REHAB SUPPORT WEST SUSSEX Vetting Policy for Trustee Recruitment to be signed by all Trustees

DECLARATION OF ELIGIBILTY FOR NEWLY APPOINTED TRUSTEES

Outline – The purposes of this document are:

to clarify what should be expected of a trustee during their term of office.
to ensure that all members of the Trustee Board are eligible to be trustees, as outlined by the Charity Commission CC30.

Trustee Commitment

The role of being a trustee is more than just attending board meetings; commitment will be required to the furtherance of the works of the charity. To this end, the following declaration of commitment has been devised.

“As a Trustee I understand and agree with the Vision, Mission and Aims of the charity and will act as an ambassador for the organisation. In this capacity I will endeavour to:

promote the charity and its work;
engage with the membership, supporters and trustee board;
attend at least 80% of trustee meetings;
actively participate in the day to day tasks of the trustee board.”

Self Declaration

Please list any other directorships you hold:

Name of organisation / Title / Tenure

I, the undersigned, will endeavour to meet the trustee commitment, as set out in Section 2, and agree that I:

am over 18 years of age;
am not an undischarged bankrupt;
have never been previously removed from trusteeship by an organisation itself, a court of the Charity Commission;
am not under a disqualification order under the Company Directors Disqualification Act 1986;
am prepared to submit to an enhanced Disclosure & Barring Service (DBS) check, and agree to discuss with the Chair of Trustees all previous convictions prior to application to the DBS, and accept the final decision of the Trustee Board for appointment;
will follow and sign the trustees’ confidentiality policy;
will adhere to the trustee annual review on conflict of interest, and where required, sign the Annual Pecuniary Interests Register.

Name:______

Signature:______

Date:______

Storage

This document will be stored at the registered address of the charity along with legal and confidential documents.

Cardiac Rehab Support West Sussex is a registered Charity No. 1154903

Registered address: 4 Highdown Drive |Littlehampton|West Sussex |BN17 6HJ

Email: | Web: