Council of Community Services s3
DATE: May 6, 2015
TO: Board of Directors
FROM: Linda Arrington, Administrative Services Manager
RE: Board Meeting Reminder and Meeting Information
Just a note to remind everyone of the monthly Board of Directors’ meeting to be held:
Monday, May 11, 12:00 to 1:30 p.m.
UPS Training Room (2nd floor)
The following information is available on the Council’s website:
v 2014-2015 Business Plan
v Agenda
v Minutes of March 9, 2015, Board of Directors Meeting
v Minutes of April 13, 2015
v Proposal Forms
Your attendance at our monthly board meetings is important. We look forward to seeing you on Monday, May 11.
Lunch will be provided.
Board of Directors’ Meeting, Monday
May 11, 2015, 12:00 p.m. Noon
Agenda
Presiding: Paul Phillips, Chair
I. Chairman’s Report
A. Welcome/Announcements
Report: First Flat Pickin’ Fridays, Friday, May 8th
Next Event: Friday, June 12th
□ Invite friends, family, and acquaintances
President’s Evaluation
B. Business
Nominating Committee Status Report
4 Disciplines of Execution (4DX) Paul Phillips
C. Consent Agenda
· Minutes of March 9, 2015 Board Meeting
· Minutes of April 13, 2015 Minutes
· Funding Proposals
o Woodforest Cares Community Grant for Rapid Rehousing Funding, $10,000
o Virginia Homeless Solutions Program for the Community Housing Resource Center, $324,945 (renewal) and $75,000 (new)
II. Finance Update
· Finance Report February 2015
· Finance Report March 2015
III. 2014-2015 Business Plan
Expertise Issue Area: Information & Referral Rob Morrow, Laura Prevatt
Strategic Issues
üIssue 1:
How does the Council enhance market awareness of the Council’s work?
üIssue 2:
How do we develop unrestricted resources and continued funding for staff and general development?
üIssue 3:
How do we use information from programs to enhance planning, information and referral?
üIssue 4:
How do we leverage cutting edge technology to enhance planning, information, and referral?
IV. Adjourn
The Council of Community Services provides leadership for organizations and individuals in the areas of planning, information and referral services to improve the quality of life in our communities.
Board of Directors’ Meeting Minutes ------Monday, March 9, 2015
Present:
Kit Hale / Henry Scholz / Chris ThomasRob Ledger / Daniel C. Summerlin, III
Absent:
Diana Christopulos / Lorraine Lange / Linda StaleyLee Clark / Carol Orndorff / Wayne Strickland
Liz Holbrook / Paul Phillips
March Hirshorn / Sandra Pratt
Staff Present:
Linda Arrington / Pam Meador / Laura PrevattMatt Crookshank / Dan Merenda / Carolee Sarver
Alison Jorgensen / Rob Morrow / Sabrina Sidden-Hicklin
I. General
The March 9, 2015, Board Meeting, was called to order by the Treasurer, Chris Thomas. A welcome was extended to all present.
Board members were reminded that Council donations were due to the Council by December 31, 2014.
Mr. Thomas directed the Board members to a letter from Robyn Dobyns, Director of the Botetourt Resource Center, in which she expressed her appreciation for the support and encouragement she received as the Botetourt Resource Center transitioned to an independent 501 (3)(c) nonprofit.
Linda Arrington in her Flat Pickin’ Fridays update reported the last minute details for the concert series are being finalized including:
· Big Lick Entertainment will work with real estate sponsors for the “Build a Business in BOCO” initiative with Botetourt Tourism.
· Jeter Farm will help in the sponsorship of the Kids Zone.
· Star Country has agreed to market the event as well as Fox 21/27 and CW5.
· Title sponsor: Bank of Botetourt, Presenting Sponsor: Budweiser/PA, Short and Stage Sponsor: Wireless Zone.
Laura Prevatt, Operations Manager, 2-1-1 VIRGINIA Call Center, reported on the response of 2-1-1 VIRGINIA to recent weather emergencies. Ms. Prevatt stated that the City of Roanoke using social media and news outlets advised all city residents to contact 2-1-1 VIRGINIA for information regarding the city’s response to the weather conditions. These announcements resulted in over 621 calls from Roanoke City residents reporting problems and concerns due to the inclement weather.
II. Consent Agenda
· Minutes of January 12, 2015 Board Meeting
· Minutes of February 5, 2015 Board Meeting
· Funding Proposals
o Men Who Have Sex with Men HIV Prevention Program, the Drop-In Center, $75,000
o Faith Community Resources Report, Emergency Solutions Grant, Planning, $2,000
o Smoke Free Homes Program, Emory University Smoke-Free Homes Consortium,
2-1-1 VIRGINIA, $70,000
Henry Scholz moved to accept the Consent Agenda. Kit Hale seconded the motion. The Consent Agenda was approved unanimously.
III. Finance Update
Carolee Sarver presented the January 2015 Financial Report. Dan Summerlin moved to accept the Financial Report. Wayne Rob Ledger seconded the motion. The motion was approved unanimously.
Ms. Sarver informed Board members that the Council’s Audit for the years ended June 30, 2014, and 2013 prepared by Anderson & Reed, LLP was approved unanimously by the combined Executive/Finance Committee (serving as the Audit Committee.) The audit is available on the Council’s website for their review.
IV. 2014-2015 Business Plan Updates
Matt Crookshank, Director of the Community Housing Resource Center (CHRC), reported on the Council’s Homelessness and Housing issue area. Mr. Crookshank stated in his report that the efforts of the CHRC have been focused on collaboration and housing as the solution for homelessness.
Mr. Crookshank explained that the CHRC’s increased visibility and enhanced reputation in the community leads to increased revenues for the Council through additional monitoring contracts.
The March 9, 2015 meeting of the Board of Directors was adjourned.
Respectfully submitted by Linda D. Arrington, Administrative Services Manager
Attachments: Board of Directors meeting packet
Board of Directors’ Meeting Minutes ------Monday, April 13, 2015
Present:
Diana Christopulos / Lorraine LangeLee Clark / Rob Ledger
Absent:
Kit Hale / Paul Phillips / Linda StaleyMarch Hirshorn / Sandra Pratt / Wayne Strickland
Carol Orndorff / Henry Scholz / Daniel c. Summerlin, III
Chris Thomas
Staff Present:
Linda Arrington / Alison Jorgensen / Carolee SarverMatt Crookshank / Pam Meador / Sabrina Sidden-Hicklin
Gabby DeMarco / Dan Merenda
I. General
The April 13, 2015, Board Meeting, was called to order by the Vice-Chair, Diana Christopulos. A welcome was extended to all present.
Announcements:
The first concert in the Flat Pickin Fridays will be held on Friday, May 8th at 5:00 p.m. Board members were encouraged to attend and bring friends and family.
Board members were reminded of requirements to serve on the Council’s Board:
□ To attend at least 75% (8 out of 10 board meetings) when possible.
□ To provide a monetary donation to the Council of Community Services either by direct donation and/or through a United Way designated gift.
Liz Holbrook, professor at Roanoke College, has resigned from the Board of Directors effective immediately. Board members were asked to send suggestions for new Board members to Dan Merenda.
Dan Merenda reported on the 4 Disciplines of Execution, a method for executing critical strategies for businesses. The Council will used the 4 Disciplines of Execution for the 2014-2015 strategic planning process.
II. Consent Agenda
· Minutes of March 9, 2015 Board Meeting
Lacking a quorum of Board members for voting, the consent agenda approval was tabled until the April Board meeting.
III. Finance Update
Carolee Sarver presented the February 2015 Financial Report. Lacking a quorum of Board members for voting, the February 2015 Financial Report approval was tabled until the April Board meeting.
Rob Ledger, Manager of Economic Development for the City of Roanoke, explained the process for applying for Enterprise Zone funding from the City of Roanoke.
IV. 2014-2015 Business Plan Updates
Alison Jorgensen, Director Resource and Capacity Development, reported on the Council’s Community Engagement issue area.
Ms. Jorgensen stated that through community corporate projects HandsOn Blue Ridge continues to increase revenues for the Council. She further reported that the Nonprofit Resource Center, CERT Program, RSVP, and HandsOn Blue Ridge continue to increase the Council’s visibility in the community and enhance the Council’s reputation as an effective leader in the community.
The April 13, 2015 meeting of the Board of Directors was adjourned.
Respectfully submitted by Linda D. Arrington, Administrative Services Manager
Attachments: Board of Directors meeting packet