Contract-Application Form for Participation in the Fair
BelTexIndustry-2017
October 3 – 6, 2017
Minsk
Republic of Belarus
CONTRACT-APPLICATION FORM FOR PARTICIPATION IN THE FAIR
# ______dated ______2017
Application deadline: september 15, 2017
Tel./fax: (+375 17) 334 26 78
e-mail:
Republican Unitary Enterprise “National Exhibition Center “BelExpo”, hereinafter referred to as “Organizer”, in the person of Acting Director Ms. Elena Selskaya, acting with the authority of decree of the Management Department of the President of the Republic of Belarus № 40 from March 02, 2017 on the one hand, and ______, hereinafter referred to as “Exhibitor”, in the person of ______, acting with the authority of ______, on the other hand, concluded the present Contract-Application form in the following:
1. Subject of the Contract
1.1 Exhibitor entitles and is liable to pay, and Organizer accepts the liabilities to arrange participation of Exhibitor in the Fair “BELTEXLEGPROM. Autumn.”
1.2. Period of the event: arrival, registration: October 2, 2017 from 2 p.m. till 10 p.m.
working hours: October 3 - 5, 2017 from 9 a.m. till 6 p.m.; October 6, 2017 from 9 a.m. till 2 p.m.
2. Application information:
Country: ______Company (full name) ______Legal address: ______
Postal address: ______
Short name for fascia panel inscription (up to 20 characters)
Contact person ______Head of stand: ______
GSM: ______, Phone: ______Certificate of authority: #______dated ______
Fax: ______, E-mail: ______.
Equipped area (sq.m.) Unequipped area (sq.m.) Participation by correspondence
CO-EXHIBITORS: ______3. Cost of Services and Payment Procedure
3.1. Cost of participation in the fair is contractual and it is determined in accordance with the Appendices that are an integral part of the present Contract-Application form:
- Appendix1 – “Rates for services”.
- Appendix 2 – “Application form for additional services and equipment”.
- Appendix 3 – “Application form for catalogue entry”
Final cost of participation is determined in the acceptance certificate of the rendered services.
3.2. The form of payment for the services rendered is 100% advance payment in accordance with the invoice. Payment shall be effected in Euro by bank transfer to the current account of Organizer. Cash payment is possible by means of payment directly to the cash-office of Organizer. Charges for bank transfers are to be borne by Exhibitor.
4. Rights and Obligations of the Parties
4.1. Organizer is obliged:
4.1.1. To provide Exhibitor with exhibition area (in accordance with clause 2) for the whole period of the event, including mounting and dismantling periods, and to provide additional equipment and services in accordance with Appendix 2.
4.2. Organizer is entitled:
4.2.1. To determine the present Contract-Application form unilaterally in case Exhibitor fails to make the necessary payments as stipulated in clause 3.2. Ordered exhibition area in this case is offered to another Exhibitor.
4.3. Exhibitor is obliged:
4.3.1. To accept and to pay for the services provided in accordance with invoices to be made out by Organizer.
4.3.2. To carry about the original copy of the signed Contract-Application form and Appendices to it, acceptance certificate of the rendered services, copies of the papers confirming payment of participation costs, a certificate of authority that allows to represent interests of the Company at the fair.
4.3.3. In case the booth is assembled by Exhibitor, it is obligatory to use materials that correspond to fire-technical indices not lower than G2, T2, D2, RP3 and according to the building regulations of the Republic of Belarus.
4.3.4. To insure exhibits and other property against damage, theft, loss or any other detriment caused to them during working hours, mounting and dismantling periods of the fair. Exhibitor is to insure exhibits and other property sui juris and at its own expense.
4.4. Exhibitor is entitled:
4.4.1. To carry out advertising campaigns only within his/her booth area and only of the represented company.
4.4.2. To sell exhibits in accordance with Trade rules and the existing legislation of the Republic of Belarus. Certain documents are required and to be presented on demand.
5. Liabilities of the Parties
5.1. Organizer carries responsibilities for the quality of the works performed and services rendered. It shall take all precautionary measures and provide professional pavilion guarding.
5.2. Organizer shall not be liable for the loss or damage of the property during the working hours of the fair (from 9 a.m. till 6 p.m.).
5.3. Exhibitor undertakes the following:
5.3.1. To observe Safety Regulations and Fire Safety Requirements of the Republic of Belarus during the mounting period and working hours of the fair on the provided exhibition areas.
5.3.2. Exhibitor or his/her representative shall be liable for any detriment to Organizer or any other party through Exhibitor’s fault during participation in the fair including damages to the exhibition hall and equipment in it.
5.4. Neither Party shall be responsible for the whole or partial not carrying out of liabilities under the present Contract in case it has occurred due to force majeure circumstances (natural calamities, military actions, acts of terrorism, changes in the legislation of the Republic of Belarus, written instructions of the controlling units, wrong acts of officials from a foreign country).
5.5. Cancellation of participation in the fair shall be made by Exhibitor in a written form 30 days prior to the beginning of the mounting period at the latest. If the given condition is not observed, Exhibitor shall indemnify to Organizer for the registration fee.
5.6. Exhibitor is liable for any delay of the payment for the services rendered by Organizer. In the event of the payment delay Exhibitor is to pay Organizer the penalty at the rate of 0,1% of the sum of money not paid in due time for every bank day of the delay. The penalty is imposed from the first working day of the fair.
5.7. In case Organizer fails to render services on time, he is to pay Exhibitor the penalty at the rate of 0,1% of the payment amount for each day of the delay.
6. Arbitration
6.1. Any disputes shall be settled on the base of the existing legislation in the Supreme Economic court of the Republic of Belarus in the location of Organizer.
6.2. Any claims on the services rendered are accepted during the fair. Claims are to be submitted in a written form.
6.3. In case Exhibitor has no claims, the services are considered to be provided and accepted by Exhibitor in the amount indicated in the acceptance certificate of the rendered services.
7. Additional terms
7.1. Exhibitor is allowed to participate in the fair when submitting the documents indicated in clause 4.3.2.
7.2. All the Appendices to be attached to the present Contract-Application form are its integral part and have the same force of the law: (Appendix1 – “Rates for services”, Appendix 2 – “Application form for additional services and equipment”, Appendix 3 - “Application form for catalogue entry”, the invoice). Contract-Application form and its Appendices duly signed and faxed have legal force.
7.3. Contract-Application form comes into force from the day of its signing and shall be valid till full execution of the liabilities by the Parties.
7.4. UE “BelExpo” is the general builder of exhibition stands at the exhibitions held by UE “BelExpo”. If the stands are built by third-party organizations, accreditation is obligatory. The terms of accreditation can be found on the web site www.belexpo.by.
7.5. Official forwarder of the fair is “VYSTAVOCHNY EXPEDITOR” UE situated in 65b Timiryazeva str., office 1311, Minsk, 220035, Republic of Belarus. Tel./fax: (+375 17) 254 75 93, e-mail:
7.6. Services of reception, hotel accommodation are rendered by UE “Tsentrkurort”, tel./fax: (+375 17) 206 56 00, 200 60 27, e-mail: ; RUE “Hotel “Minsk”, tel.: (+375 17) 209 90 62, 209 90 75, 226 90 37; JSC “Gostinitsa Planeta”, tel.: (+375 17) 226 78 53; “President-Otel», tel.: (+375 17) 229 70 00.
7.7. Fire safety services (consultations, instructions) are rendered at the fair by Regional Department of Emergency Situations. Tel: (+375 17) 369 59 84.
7.8. Any subject that is not stipulated in the present Contract is to be settled in accordance with the existing legislation of the Republic of Belarus.
“EXHIBITOR”Address: ______
BANK DATA:
(to be mentioned obligatory)
______
Address: ______
UNP______
Director of the Company ______(Name, signature)
“__” ______2017_ seal / “ORGANIZER” RUE NEC BelExpo
11, Kommunisticheskaya str., 220029, Minsk, Republic of Belarus
c/a 3012133229003 OJSC “Paritetbank”, Minsk, bank identifier 782, SWIFT POISBY2X
CORRESPONDENT BANK:
VTB Bank (Deutschland) AG ,
SWIFT OWHBDEFF, account 0104 512397,
Frankfurt
Acting Director of the Enterprise ______E.Selskaya
“__” ______2017_ seal
Hereby, I accept Fire Safety Requirements. FSR 01-2014.
______
Head of stand signature