COATINGS JUNE 2015 CONFIRMED
CONFIRMED MINUTES JUNE 22-25, 2015 MONTREAL, CANADA
These minutes are not final until confirmed by the Task Group in writing or by vote at a subsequent meeting. Information herein does not constitute a communication or recommendation from the Task Group and shall not be considered as such by any agency.
MONDAY, JUNE 22 TO THURSDAY, JUNE 25, 2015
1.0 OPENING COMMENTS
1.1 Call to Order / Quorum Check
The Coatings Task Group (CTTG) was called to order at 8:00 a.m., 22-Jun-2015.
It was verified that only SUBSCRIBER MEMBERS were in attendance during the closed portion of the meeting.
A quorum was established with the following representatives in attendance:
Subscriber Members/Participants Present (* Indicates Voting Member)
NAME COMPANY NAME
Richard Blyth Rolls-Royce * Fabrice Crabos SAFRAN Group Felix Danylo Heroux Devtek Inc. Andrew DiChiro Bombardier Inc. * James Dunn GE Aviation * Patrick Kiernan Rolls-Royce * Dan Loveless Parker Aerospace Group * Joel Mohnacky UTC Aerospace (Hamilton Sundstrand) Vice Chairperson David Neal Rolls-Royce Carlos Sanchez Bautista Airbus Helicopters * Udo Schuelke Honeywell Aerospace Chairperson * Tetyana Shmyreva Rolls-Royce * Jan Wigren GKN Aerospace Sweden AB * Hong Ping (Holly) Zhao Bombardier Inc.
Other Members/Participants Present (* Indicates Voting Member)
NAME COMPANY NAME
Said Amegroud Tecnickrome Aeronautique, Inc. * Brent Bartlett Oerlikon Metco (Canada), Inc. * Phil Brockman Techmetals, Inc. Joshua Crockett Ellison Surface Technologies * Dale Harmon Cincinnati Thermal Spray, Inc. Secretary Kazuhiko Kakinuwa IHI Corporation Martin Lapierre Technologie de Surface Ellison Canada Juan Mendez MDS Coating Technologies Brynn-Marie O’Neil Ellison Surface Technologies * Steve Payne Praxair Surface Technologies Amanda Pelkey Ellison Surface Technologies * Ron Stewart Ellison Surface Technologies * Vern Talmadge Howmet Thermatech Coatings Tsunao Tezuka IHI Corporation * Jeffery Tomczak Techmetals, Inc. Yoshihiro Tsuda IHI Corporation Takamiesu Watouabe IHI Corporation
PRI Staff Present
Jim Lewis Justin Rausch
1.2 Safety Information – OPEN/CLOSED
Safety information for the meeting, including the crisis and evacuation plans for the hotel, was reviewed.
1.3 Review Code of Ethics and Meeting Conduct – OPEN/CLOSED
Justin Rausch presented a tutorial explaining the functions of Nadcap and the CTTG, and reviewed the Nadcap Code of Ethics.
1.4 Present the Antitrust Video – OPEN/CLOSED
Justin Rausch showed a video, narrated by Joe Pinto, on Antitrust to participants.
1.5 Review Agenda – OPEN/CLOSED
The agenda for the meeting was reviewed. No changes were proposed or made.
1.6 Expectations – OPEN/CLOSED
Attendees were given the opportunity to identify expectations to be addressed during the week of meetings. A list was started in the closed meeting and reviewed again in the open meeting. Expectations beyond agenda items: Resolve Risk Mitigation Team assignment; Risk Mitigation for initial audits; Follow guidelines for checklist revision; Review the use of checklist guidelines since implementation; Resolve AC7109/1 Rev D ballot comments; Determine involvement with SAE Committee B.
1.7 Acceptance of Meeting Minutes – OPEN
Motion made by Dan Loveless and seconded by Brent Bartlett to approve the minutes for the March 2015 meeting held in Berlin, Germany without change. Motion passed.
2.0 REVIEW DELEGATION STATUS – CLOSED
Data was reviewed for CTTG Subscriber concurrence with audit report reviewer decisions. The delegated audit report reviewers (Jim Lewis and Bob Lizewski) met the criteria of over 10% audits reviewed and greater than 90% concurrence. Their delegation is maintained. The non-delegated audit report reviewer (Justin Rausch) met the criteria of 100% oversight and greater than 90% concurrence.
Motion made by Jim Dunn and seconded by Udo Schuelke to waive the one year minimum oversight requirement for obtaining delegation and delegate audit report reviewer Justin Rausch without limitation. Motion passed.
3.0 TASK GROUP RESOLUTION ITEMS – CLOSED
Audit 166970 accreditation extension – the current accreditation expires 31-Jan-2016 and the audit is scheduled for 28-Sep-2015. The Task Group discussed an accreditation extension because the most recent audit 147399 was conducted on 22-Dec-2014. This audit had zero NCRs and was granted 24 month merit. However, extensions were previously issued and the expiration date reverted back to the old accreditation. COATINGS JUNE 2015 CONFIRMED
Motion made by Dan Loveless and seconded by Patrick to grant a 6 month accreditation extension for audit 166970. Motion passed.
ACTION ITEM: Jennifer Kornrumpf to issue 6 month accreditation extension for audit 166970. (Due Date: 18-Jul-2015).
ACTION ITEM: Linda Novak to reschedule audit 166970 based on the 6 month extension. (Due Date: 18-Jul-2015).
Review of Audit 163145, NCR 5 – The Staff Engineer requested Task Group resolution to determine if the phrasing used for re-polishing in the corrective action for NCR 5 was acceptable with respect to the Nadcap requirements in AC7109/5. The CTTG accepted the wording provided by the Auditee.
Risk Mitigation review team for Audit 163633 – Audit 163633 was in Risk Mitigation without any volunteers because the Auditee does not currently have any Nadcap Subscriber support. The CTTG raised this issue to the NMC level. Until resolution from the NMC, the CTTG will continue to work these types of audits within the process that is currently defined.
4.0 AUDITOR CONSISTENCY – CLOSED
4.1 Review Observation Plan
The 2015 audit observation plan was reviewed. One of five candidates for observation for 2015 has been observed to date. Of the four candidates who were not observed, one chose to leave the CTTG (and PRI) as an auditor, and observations are planned for the other three auditors. Beyond the candidates for observation plan, two additional observations have been performed in 2015, with another three scheduled.
4 observation reports submitted after the March meeting were reviewed. Feedback was positive and no rating of ‘Does Not Meet’ was given.
ACTION ITEM: Justin Rausch will post the updated CTTG Candidates for Observation Plan in the CTTG work area of eAuditNet. (Due Date: 10-Jul-2015)
ACTION ITEM: Justin Rausch will follow up to ensure that the Candidate for Observation Plan audits are scheduled by the designated observers. (Due Date: 10-Jul-2015)
4.2 Review Auditor Consistency Data
Auditor consistency data was reviewed. The review included: individual Auditor evaluations and Supplier feedback for all audits conducted between 1-Jan-2015 and 30-Apr-2015; peer comparison of average number of NCRs written per audit day; and influence of failure criteria on written NCRs per audit; Supplier feedback comments were excellent. There were no negative comments or suggestions for improvement.
Justin Rausch presented a closer look at an auditor who was identified with potential consistency concerns compared to other auditors. This review detailed the merit and audit type for the audits in question, along with overall yearly NCR trends for Coatings auditors. After review of this data, the CTTG determined that there was no issue with consistency, and the auditor was not labeled a candidate for observation due to performance concerns. The other auditor who was identified as a potential consistency issue has decided to leave the CTTG (and PRI) as an auditor. An additional review of this auditor will be conducted if he decides to return at a later time.
Actions and suggestions taken as a result of reviewing auditor consistency data are as follows: No further actions needed at this time. 4.3 Review Dashboard Metrics
The Coatings dashboard metrics through May 31 were presented by Justin Rausch and reviewed by the Task Group.
Frequency of Auditor Consistency Data Review Goal Annually: Green – On the June 2015 meeting agenda (Reviews every meeting).
New Auditor Training Goal 95%: Green – 100% 17 of 17 auditors answered “Yes” that the New Auditor Training was effective since Jun 2014. 3 of 3 CT auditors stated that the CT specific training was effective.
Supplier Feedback Question 15 Goal 100%: Green – 100% Suppliers answered “Yes” that the auditor was consistent compared to previous auditors for 41 of 42 audits. One supplier answered “NA” because the Supplier contact had not been part of the previous audit.
5.0 JOB TRACKER REVIEW – CLOSED
The CTTG reviewed the effectiveness of the CT job tracker. This review looked at several job trackers to determine if the tracker has helped diversify CT job audits. Overall, the review was positive. CT auditors are looking at different specifications and parts when possible each audit.
6.0 MEMBERSHIP AND SUCCESSION PLANNING – OPEN
6.1 Current Voting Member Participation [Meeting and Ballots]
The voting records and meeting attendance for CTTG Voting Members (Subscriber and Supplier) were reviewed for compliance to the requirements for maintaining membership. The requirements state that to maintain membership a member must not be absent without approved alternate representation from three consecutive regular Nadcap Task Group meetings and the member, or approved alternate representation, shall not miss a vote on more than 2 consecutive letter ballots. The Task Group Chairperson is allowed to waive these requirements if other circumstances warrant retention. Ben Evans and Vern Talmadge missed two consecutive ballots, but both participated on the following ballot.
Motion made to maintain Ben Evans from UTC Aerospace (Goodrich) as a Subscriber Voting Member. Motion passed.
Motion made to maintain Vern Talmadge from Howmet Thermatech Coatings as a Supplier Voting Member. Motion passed.
Chairperson Udo Schuelke approved maintaining voting membership for Ben Evans and Vern Talmadge.
6.2 New Voting Members
Motion made to approve Tetyana Schmreva from Rolls Royce as a new Subscriber Alternate Voting Member (AUVM). Motion passed and member was confirmed by CTTG Chairperson Udo Schuelke.
6.3 Succession Plan
The current CTTG succession plan was reviewed with Udo Schuelke as the Chairperson, Joel Mohnacky as the Vice-Chairperson, and Dan Loveless is the Alternate Vice-Chairperson.
7.0 METRICS – OPEN
7.1 NMC
The NMC metrics through May 31 were presented by Bob Lizewski and reviewed by the Task Group.
Auditor Capacity Goal 130%: Green – 182% capacity projected through November 2015. COATINGS JUNE 2015 CONFIRMED
On-Time Certifications Goal 98% on-time: Yellow – 97% one lapsed cert through May 2015. Supplier Merit Goal 80%: Green – 81% on merit as of May 2015.
Cycle Time (Initial) Feb 15-May 15, 1 audit Total Goal 53 days: Green Feb (21) days, No initials in Mar, Apr, May. Staff Goal 17 days: Green Feb (1) days, No initials in Mar, Apr, May. Supplier Goal 28 days: Green Feb (0) days, No initials in Mar, Apr, May.
Cycle Time (Reaccreditation Feb 15-May, 38 audits Total Goal 53 days: Green all months (40, 39, 40, 37) days. Staff Goal 17 days: Green all months (7, 4, 6, 3) days.
8.0 FIRST TIME SUPPLIER FEEDBACK – OPEN
No first time Suppliers in attendance.
9.0 NUCAP SCOPE EXCEPTION RESOLUTIONS – OPEN
No NUCAP resolution items.
10.0 RAIL (ROLLING ACTION ITEM LIST) – OPEN
The Rolling Action Item List (RAIL) was reviewed.
For specific details on all RAIL items, please see the current Coatings Rolling Action Item List posted at www.eAuditNet.com, under Public Documents.
11.0 INDUSTRY STANDARD CHAMPION REPORT – OPEN
The Coatings Industry Standard watch list was reviewed. ASTM E 18 was revised in February 2015. Dan Loveless briefed the Task Group on the changes. No changes impact the audit criteria. ISO 6508-1, -2, and -3 were revised in March 2015, but the changes were not reviewed by the CTTG yet.
The Coatings Industry Standard watch list was updated.
ACTION ITEM: Jan Wigren to review ISO 6508-1, -2, -3 for relevant changes. (Due Date: 31-Jul- 2015)
ACTION ITEM: Jennifer Kornrumpf to post the updated Coatings Industry Standard watch list to eAuditNet. (Due Date: 31-Jul-2015)
12.0 PROGRAM DOCUMENTS – OPEN
12.1 Risk Mitigation Procedure for CTTG
The CTTG decided to table the development of Risk Mitigation work instructions until resolution has been reached on the NMC level with potential changes to Operating Procedure (OP) 1110 related to audits with no Nadcap Subscriber customers.
12.2 CT Audit Handbook
The annual review of the audit handbook was completed. The following changes were approved: Subscriber contacts updated; Auditor Advisories CT 13-002 and CT 15-003 incorporated; AC7109 Rev D Root Cause Analysis sub-team’s suggested clarifications for calibration and labeling/identification; clarification for reading analog gauges, real time powder feed rates, requirement hierarchy based on document level; and section rearrangement to align with current checklist revision. Motion made to approve the proposed changes to the CT Audit Handbook. Motion passed.
ACTION ITEM: Justin Rausch to review the current handbook guidance for ASTM E384 and ISO 6508 for relevancy against the latest revision of those standards. (Due Date: 28-Aug-2015)
13.0 SAE COMMITTEE B – OPEN
The CTTG does not have an interest in appointing a liaison to represent the CTTG’s interests for relevant SAE Committee B standards at this time. The CTTG determined that there was not enough value added from this type of involvement as the respective company specifications would still take precedence over any improvements that could be made to industry standards.
14.0 CONTINUOUS IMPROVEMENT INITIATIVE – OPEN
14.1 Glossary of Terms Project Update
The CTTG sub-team (Jan Wigren, Dale Harmon, Joel Mohnacky, Ben Evans, and Francis Monerie-Moulin) reported out on activities supporting the Continuous Improvement Project: Glossary of Terms. The sub-team has compiled a list of terms for each checklist. This list will be compared and reduced to the list of preferred terms. Definitions will be provided for these terms.
14.2 The CTTG sub-team (Udo Schuelke, Patrick Kiernan, Brent Bartlett, and Justin Rausch) reported out on activities supporting the Continuous Improvement Project: Top 10 NCR Root Cause Analysis for AC7109 Rev D. A general statement was added to the Coatings Audit Handbook as a reminder that calibration is consistently a top NCR and extra care should be taken by the Auditee during preparation. Clarification was also added to the Handbook to denote that labeling/identification is required test materials/specimens even if only one material is used. Beyond those two notes, common root causes were not observed among the Top 10 NCRs, and the sub-team determined that there were no additional opportunities to improve clarity of the audit criteria.
14.3 Review Project List
No new Continuous Improvement Project ideas were added to the Continuous Improvement Projects list.
14.4 Develop New Project Charter
A new project was not selected at this meeting and will be deferred until the October 2015 meeting.
15.0 AUDIT CRITERIA (CHECKLIST) REVISION – OPEN
15.1 AC7109/1 Rev D
Ballot comments to AC7109/1 were resolved. This checklist is ready for affirmation ballot.
15.2 AC7109/8
The checklist AC7109/8 was presented to the CTTG. The proposed changes to the checklist were discussed, but sufficient time was not available to reword and approve all of the changes. The final version will be reviewed via WebEx before balloting.
ACTION ITEM: Justin Rausch to finalize the remaining proposed changes and present the final draft via WebEx to the CTTG for approval before balloting. (Due Date: 31-Jul-2015)
15.3 AC7109/5 Rev F
The CTTG determined that AC7109/5 Rev F Sections 10.3 and 10.6 are relevant for Mercedes adhesion and ball crater thickness testing. COATINGS JUNE 2015 CONFIRMED
ACTION ITEM: Justin Rausch to issue an auditor advisory clarifying the use of AC7109/5 Rev F Sections 10.3 and 10.6 for Mercedes adhesion and ball crater thickness testing. (Due Date: 10-Jul- 2015)
15.4 AC7109 Rev E
Revisions to AC7109 Rev E continued. This checklist was completed and is ready for ballot.
15.5 AC7109/4 Rev D
AC7109/4 Rev D was not started. This revision will be added to the October 2015 meeting.
16.0 AC7109/8 DISCUSSION WITH CMSP TG
The Conventional Machining as a Special Process Task Group (CMSP TG) provided clarification on questions that the CTTG had pertaining to grinding of coatings. The two groups worked together to reword questions to better fit the CTTG’s approach for checklists. Both groups stated that the discussion was a productive work session with valuable input from both sides.
ACTION ITEM: Justin Rausch to send AC7109/8 draft to CMSP TG for review of changes discussed during the joint meeting. (Due Date: 25-Jun-2015)
17.0 2015 AUDITOR CONFERENCE
The 2015 Auditor Conference agenda was composed. Agenda items in addition to standard items include: Changes to AC7109/1; introduction to AC7109/8; grinding of coatings training; explanation of new focus for observation audit scheduling; NMC Audit Effectiveness sub-team; changes to job audit criteria.
18.0 SSC REPORT – OPEN
Dale Harmon (Cincinnati Thermal Spray), Coatings representative to the Supplier Support Committee (SSC), presented an overview of the SSC and items of interest from the SSC meeting. For complete details, see published minutes of the SSC posted on www.p-r-i.org.
19.0 NMC, AQS, AND PLANNING & OPS REPORT – OPEN
Vern Talmadge updated the CTTG on items of interest from the Nadcap Management Council (NMC). For complete details, see published minutes of the NMC posted on www.p-r-i.org.
Joel Mohnacky reported out on the Aerospace Quality Systems (AQS) liaison meeting. AQS has offered to review checklist for QMS redundancy.
Chairperson Udo Schuelke briefed the CTTG on items of interest from the Planning and Ops meeting. Major discussion topics were: the Risk Mitigation process; outsourced pyrometry; audit effectiveness; and audits with no Nadcap Subscriber customers.
ACTION ITEM: Joel Mohnacky to represent the CTTG on the NMC sub-team for outsourced pyrometry. (Due Date: 25-Jun-2015)
ACTION ITEM: Udo Schuelke to represent the CTTG on the NMC sub-team for audits with no Nadcap Subscriber customers. (Due Date: 25-Jun-2015)
20.0 NEW BUSINESS – OPEN
No new business was presented. 21.0 MEETING CONCLUSION – OPEN
21.1 Review Expectations
All expressed expectations for this meeting were met.
21.2 Agenda Items for Next Meeting
The next meeting will be October 19-22, 2015 in Pittsburgh, PA, USA. Proposed agenda items beyond the standard items include: Ballot comment resolution for AC7109 Rev E and AC7109/8; Start AC7109/4 Rev D and AC7109/2 Rev D; Continuous Improvement Glossary of Terms report out; creation of a new Continuous Improvement project charter; update on the Risk Mitigation and the status of OP 1110; Auditor Conference summary; report out of pyrometry and auditees with no subscriber support NMC sub-teams, update on relevant ISO 6508 revisions.
21.3 Review New Action Items
New action items were documented by CTTG Secretary Dale Harmon. For details, see the Coatings Rolling Action Item List (RAIL) posted at www.eAuditNet.com.
21.4 Meeting Feedback
Meeting feedback was positive.
ADJOURNMENT – 25-Jun-2015 – Motion made by Udo Schuelke and seconded by Jeff Tomczak to adjourn the meeting at 12:00 p.m. Motion passed.
Minutes Prepared by: Dale Harmon [email protected] Justin Rausch [email protected]
RAIL: See www.eAuditNet.com/Public Documents/Coatings
***** For PRI Staff use only: ******
Are procedural/form changes required based on changes/actions approved during this meeting? (select one)
YES* ☐ NO ☒
*If yes, the following information is required: Documents requiring revision: Who is responsible: Due date: