City of Williston, Florida s2

CITY OF WILLISTON, FLORIDA

CITY COUNCIL MEETING

Minutes 3 April 19, 2011

DATE: TUESDAY, APRIL 19, 2011

TIME: 7:00 P.M.

PLACE: WILLISTON CITY COUNCIL ROOM

CALL TO ORDER

ROLL CALL

MEMBERS:

Mayor R. Gerald Hethcoat

President Marc Nussel

Vice-President Michael Shoemaker

Councilman Brooks Holloway

Councilman Norm Fugate

Councilman Jerry Robinson

Interim City Manager Marisela Barcenas – left meeting during discussion of Item 2

City Attorney Fred Koberlein

OPENING PRAYER AND PLEDGE OF ALLEGIANCE TO THE FLAG

President Nussel asked the members and other present to stand for the opening prayer and the pledge of allegiance to the flag. Mayor Hethcoat asked Retired Judge Joseph Smith to lead the prayer.

City Attorney Koberlein took the opportunity after the prayer and pledge to discuss procedures and rules regarding the approval and or deletion of items from the agenda of each council meeting. After discussion Councilman Fugate move to adopt the agenda with the addition of public participation at the end of the agenda. Councilman Robinson seconded the motion. Motion carried 5 – 0.

ITEM –1 –PRESIDENT NUSSEL – 2ND READING OF ORDINANCE NUMBER 616 – UTILITY ORDINANCE REVISION

President Nussel presented Ordinance Number 616 for 2nd reading to the Council for review and consideration. City Attorney Koberlein read the title of the ordinance for consideration. Vice President Shoemaker move to accept Ordinance Number 616. Councilman Robinson seconded the motion. Motion carried 5 – 0 to approve Ordinance Number 616.

ITEM – 2- PRESIDENT NUSSEL – REQUEST FOR PROPOSALS FOR BANKING SERVICES

President Nussel presented the Request for Proposals for Banking Services to Council for consideration. Councilman Robinson moved to table Item 2 and 3 to the next agenda. Councilman Fugate seconded the motion. Councilman Robinson amended his motion to take out Item 3. Councilman Fugate seconded the amendment to the motion. After further discussion by Council and audience Councilman Holloway moved to table agenda item 2 and develop a workshop in order to get responses. Councilman Robinson seconded the motion. Motion carried 5 – 0.

ITEM – 3- PRESIDENT NUSSEL – REQUEST FOR PROPOSALS FOR BENEFIT ADMINISTRATION

President Nussel opened the discussion regarding the Request for Proposals for Payroll and Benefit Administration. Councilman Fugate made the motion to publish a request for proposals for benefit administration and payroll services. Vice President Shoemaker seconded the motion. Motion carried 5 – 0.

ITEM – 4- PROJECT MANAGER HALL – DECLARATION OF SURPLUS INVENTORY

Project Manager Hall opened the discussion regarding the declaration of surplus inventory. Project Manager Hall stated the public works department was requesting items from the public works department be declared as surplus inventory and proceeds from their sale go back to the public works department for purchase of new equipment. Councilman Fugate moved to declare all items on that list of photographs presented as surplus property and empower Mr. Clary to proceed and bring back a method of disposal of those surplus items. Councilman Robinson seconded the motion. Motion carried 5 – 0.

ITEM – 5 – PROJECT MANAGER HALL – GRANT APPLICATION FOR IMPROVEMENT S TO CORNELIUS WILLIAMS PARK

Project Manager Hall stated he had been working with City Hall staff and members from the Citizens Seeking Improvement Group to put together grants for the Cornelius Williams Park. Councilman Robinson made the motion to apply for the $25,000 grant from Lowes for playground equipment. Councilman Fugate seconded the motion. Motion carried 5 – 0.

Project Manager Hall opened the discussion regarding the grant application for Plum Creek Foundation. Councilman Robinson made the motion for City staff to move forward with the Plum Creek grant application for a soccer field. Councilman Fugate seconded the motion. Motion carried 5 – 0.

ITEM – 6 – CSI REPRESENTATIVE JACKIE APPLING – FUND RAISERS FOR CORNELIUS WILLIAMS PARK

Citizens Seeking Improvement Group Representative Jackie Appling thanked the Council for their support. Ms. Appling stated CSI was a small group of individuals with a vision to help the children in the community. The group’s first fund raiser is currently scheduled for April 29th from 5:30 p.m. till dark. The group would like to have booths sponsored by individuals and/or groups with a donation going to the CSI with the goal to purchase playground equipment and improving the park. Councilman Fugate asked how many people they anticipated to attend this event. Ms. Appling responded that she hoped anywhere between 50 to 100 people. Councilman Fugate stated the Rotary Club agreed to serve as a pass through agent for all money collected by the CSI group. Ms. Appling requested the assistance of the police department with the event. Mayor Hethcoat stated he would relay this information to the Police Department. City Resident Debra Jones stated she may need the assistance of the Police Auxiliary Group. Ms. Appling was directed by Council to fill out the Special Events Permit at City Hall. That permit would then serve as notice to all departments within the City.

ITEM – 7- PROJECT MANAGER HALL – SEPTAGE RECEIVING STATION AGREEMENT

Project Manager Hall opened the discussion regarding the agreement in the Council packet regarding the septage receiving station. After discussion by Council members, staff and audience, Councilman Fugate made the motion to instruct the City Attorney to put this concept on a standard airport land lease form that incorporates the relevant provisions of the proposed provisions with a legal description of the property that includes the property the City has under the sewage permit and to bring lease back to Council for consideration. Councilman Robinson seconded the motion. Motion carried 5 – 0.

Project Manager Hall stated he had two additional items for the Council to consider due to time restraints. The first he would like the Council to consider is the CDBG the City currently has regarding the water main extension. Project Manager Hall stated that if the City was to follow the full procurement policy it would put us behind in the time schedule and could cost grant money. City Attorney Koberlein stated the Council needed to vote to consider these matters as an emergency. Project Manager Hall also stated the 2nd matter he would like the Council to consider as an emergency was the taxiway extension at the airport. Hall stated the FAA was working on their budget but the City’s consultation, Passero wanted to advertise and get it ready so when the FAA budget is prepared they can be first in line for funding. Councilman Holloway moved to amend the agenda for Council to consider the two items requested by Project Manager Hall. Councilman Robinson seconded the motion. Councilman called for question. Motion carried 5 – 0.

Project Manager Hall stated he had talked with Fred Fox, the grant administrator of this project and that he stated the contract with the CDBG allows for sole source procurement. Project Manager Hall stated staff and the grant administrator recommended the Council approve Troy Burrell for sole source procurement for engineering portion of this grant. Councilman Fugate moved to approve Troy Burrell for sole source for CDBG grant water loop extension. Councilman Holloway seconded the motion. Motion carried 5 – 0.

Project Manager Hall then presented the Invitation for Bid for the taxiway extension for consideration by Council. Project Manager Hall stated the Passero wanted to have this project ready by May 31, 2011. Councilman Fugate moved to proceed with the advertisement for bids subject to the City Attorney for review. Councilman Robinson seconded the motion. Motion carried 5 – 0.

ITEM -8 – COUNCILMAN FUGATE – PUBLIC PARTICIPATION AT COUNCIL MEETING

Councilman Fugate opened the discussion regarding including public participation on a permanent basis on the agenda for each Council meeting. Attorney Koberlein stated the municipal official guide deals with public participation at the beginning of each agenda so each citizen could comment on an agenda item and then leave. Councilman Fugate stated he felt public participation should be at both the beginning and the end of each meeting. Councilman Fugate made the motion to place public participation on the agenda as regular basis immediately following the consent agenda. Councilman Robinson seconded the motion. Motion carried 5 – 0.

ITEM – 9 – COUNCILMAN FUGATE – CITY CLERK JOB DESCRIPTION

Agenda item not covered.

ITEM – 10- COUNCILMAN FUGATE - ELECTRIC UTILITY RATES

Agenda item not covered.

ITEM – 11 – COUNCILMAN FUGATE - SELECTION OF INTERIM AND NEW CITY MANAGER

Agenda item not covered.

ITEM – 12 – COUNCILMAN FUGATE – CITY MANAGER CONTRACT

Agenda item not covered.

ITEM - 13 – COUNCILMAN FUGATE – CITY MAPS

Agenda item not covered.

ITEM – 14 – COUNCILMAN FUGATE - CITY PARK SIGNS

Agenda item not covered.

ITEM – 15 – COUNCILMAN FUGATE – ECONOMIC DEVELOPMENT – LOCAL LENDING INSTITUTIONS

Agenda item not covered.

ITEM – 16 – COUNCILMAN FUGATE – PUBLIC RECORDS POLICY

Agenda item not covered.

ITEM – 17 – COUNCILMAN FUGATE – COUNCIL ROOM AUDIO AND RECORDING OF MEETINGS

Agenda item not covered.

ITEM – 18- COUNCILMAN FUGATE – CITY EMAIL POLICY

Agenda item not covered.

ITEM – 19 – COUNCILMAN FUGATE – ROLL OFF FRANCHISE ORDINANCES

Agenda item not covered.

ITEM – 20 – COUNCILMAN FUGATE – COUNCIL LIAISON DUTIES/POWERS

Agenda item not covered.

ITEM – 21- COUNCILORS ANNOUNCEMENTS

Agenda item not covered.

ITEM –22 – ADJOURNMENT

Vice President Shoemaker made the motion to adjourn the meeting. Councilman Holloway seconded the motion. Motion carried 3 – 2 with President Nussel, Vice President Shoemaker and Councilman Holloway voting to adjourn the meeting at 9:30 pm.

______

Marc Nussel, President City Council

______

Lisa N. Mack, City Clerk

NOTICE: IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THIS CITY COUNCIL WITH RESPECT TO ANY MATTER CONSIDERED AT SUCH MEETING OR HEARING, HE WILL NEED A RECORD OF THE PROCEEDINGS, AND FOR SUCH PURPOSE, HE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED.