Activity for Board Year 2017
Architectural Control Committee
Activity for Board year 2017
The ACC committee approved a total of 14 requests, including home repairs, modifications, and 1 addition; install home generators; and removal or trimming of trees.
In addition, the committee sent 2 requests for lot mowing which was completed.
5 requests to repair existing fences on vacant lots were sent to the owners. These were also completed.
For the ACC
Byron Beverly
Buildings, Grounds, and Maintenance Committee
2017 Activity
Repaired sprinkler in small gazebo
Replaced sprinkler head in front neutral ground
Replaced batteries in Activity Center exercise room thermostat
Replaced light bulbs on big gazebo with yellow ones
Painted front of Community Center
Painted ceiling in kitchen of Community Center
Repaired handrail on gazebo
Installed lights on driveway at front of Community Center
Expanded concrete around mailbox in park
Had all A/C’s checked
Had fence in rear parking lot shored up $700
Installed signs at front entrance
Replaced thermostat in Activity Center $50
Realigned lights in front of Community Center (someone moved them)
Replaced lightbulb in light for flagpole in park area
Installed receptacle near mailbox in park
Replaced seat on recumbent bike $100
Repaired rotten wood on Gazebo $5800
Had water meter installed in front of 43299 Putters Lane for Sprinkler System $260
Installed concrete steps by side doors of Community Center $534
Installed rear gate to community $15,000
Installed electrical to rear gate $3000
Replaced concrete by rear gate $4000
Had telephone line hooked up to rear gate
Bought signs for rear gate. $250
Replaced Dehumidifier fan motor and added coolant. $1160
Installed sprinkler system on Putters Lane $2500
Maintenance Work to be done:
Pressure wash gazebo
Paint Gazebo in October (new treated wood needs to be dried)
Pressure wash face of portico on Activity Center
Repair grass in front of John Wax’s house (was damaged when new meter was installed)
Replace burnt out lights in both buildings (on going)
Make sure front pond weir is still higher than ditch
Have Community Center side door painted (paint was damaged when old deck was removed)
Decorating Committee
The Decorating has been done at the Club House according to Holidays and SpecialHoliday functions:
Mardi Gras:Wreaths and table decorations
Valentines: Helped with the table decorations per quest from Sissy B.
Easter/Spring: New door wreaths. (I took old Christmas grapevine wreaths
apart and added Spring Flowers and Bows. The old Spring
door decorations were added to the Card Room décor!
I have purchased new Patriotic Decorations that will be put in place
for Memorial Day and stay until Labor Day.
To-date I have spent $159.50. This Expense Report was submitted on
April 24th.
The monies that are left in the Decorating Account, will be used for
the purchase of NEW Christmas Garlands and New Outdoor light and
any other new Christmas Holiday decorations.
Thank you to the Maintenance Committee for the electrical outlet
on the Club House fence.
Respectfully submitted
Barbara F. Nelson
Landscape Committee Report
Prepared for the August Annual Board Meeting
Members of the Committee: Rachel Arnold, Jerry Arnold, Roberta Naden, and Ron Whitmer.
Don Davidson resigned from the committee due to his moving back to Baton Rouge.
Projects addressed since last report, April 24, 2017:
Upgrade of landscaping at the rear of the common parking lot on the west end of the Greens completed. Four Privets and four Dwarf Oleanders were planted along the fence area. Green residents helping in the effort were Jerry Arnold, Sissy and Paul Simoneaux, and Ron Whitmer.
The work on the sprinkler system at Putter’s Lane has been completed. The Landscape Committee will be addressing plans for improving the landscape now that work is completed.
The Landscape Committee is grateful for the work of the Maintenance Committee for taking on the irrigation issue at Putter’s Lane, overseeing walkway improvements at the Mail Boxes at the Park, and tree trimming needs.
An upgrade of the landscape at the Center Bldg is under review. A proposal has been received from Ground Control. This upgrade will be addressed following the Putter’s Lane project.
Monitoring Ground Control’s services continues.
The major task completed this year was the upgrade of the front entry way. Recently, new sod was put in on both sides of the entry beds. It is questionable whether this effort will need to be redone. It is being monitored. An upgrade of one of the beds in the center of the Park Area was also completed.
______
Ronald Whitmer
Chair, Landscape Committee
SOCIAL COMMITTEE ANNUAL REPORT
September 2016-August 2017
Akins, CindyHughes, Bobbie Naden, Craig (Liaison)
Bourgeois, Sissy (Chair)Hunter, Gabriella
Champagne, GloriaLaFrance, Connie
Davidson, CatherineMatherne, Millie
Guidry, VirginiaSchaeffer, Barbara
Hebert, DeniseSlavich, Peggy
Huggins, Karen
ACTIVITIES ATTENDEES
September 13 – Jambalaya Night 72
October 11 – Seafood Night catered by Don’s Seafood 85
November 1 – Thanksgiving Potluck 75
December 3 – Christmas Party/Dance with DJ Chris Inman 48
January 10 - Soup ‘n Salad Potluck 60
February 14 - Valentine’s Dinner catered by Folse Cajun Catering 57
March 14 – Regular Potluck 68
April 11 – Annual BBQ catered by Couyon’s 107
May 9 – Seafood Boil catered by Don’s Seafood 66
June 13 – Regular Potluck 52
July 11 – Hamburger ‘n Hotdog Night 69
August 8 – Regular Potluck TBD
Sunshine Committee Report
The Sunshine committee met once in Sept. 2016. Committee members are Peggy Slavich-chairperson, Sissy Bourgeois, Jerry Brasseaux, and Virginia Guidry. Mona Hull is the board liaison. It was decided at that meeting to continue the practice of sending get well and sympathy cards. Cards were donated by Jean Linn.
This year 17 cards were sent and 3 memorial donations were made.
Expenditures:
Stamps $18.80
Memorials $50 each
Joseph Stam, David Dugas, and Dorothy Sciortino
Telephone Directory Committee
Roberta Naden has been working to update all new resident information. With the many changes from Cox to ATT U-Verse, and the corresponding email changes, this has been a challenging task. Roberta will be placing an order for 20 new directories to be printed to provide to the many new residents that have already moved in since the last directory update and for the new homes that are being built.
Townhome Committee Annual Report
August 1, 2017
The Townhome Committee was established after the Annual Meeting of 2010. It is commissioned by and reports to The Greens HOA Board of Directors. Its purpose is to provide to the Board a unified voice for townhome residents on issues pertinent to their homes. The Committee also provides recommendations to the Board on handling these pertinent issues and other questions which may come up from time to time.
Clarifications – The committee continues to work with the Board to clarify its understanding of factors regarding the townhomes.
The Committee has met several times since the 2016 Annual Meeting as issues have been identified and as needs for plans and policies have been suggested. Areas of discussion have included:
Roster of townhome owners – Working with the Board, the committee has undertaken to update and maintain a roster of townhome owners to facilitate communications.
Exterior painting – The townhome owners’ escrow funds each month for this purpose. The Board maintains and disburses from our escrow account. The committee has previously presented to the Board a proposal for a painting schedule which the Board approved. The committee has obtained a bid for the current year’s painting project. The painting schedule for 2017 calls for painting of the third group of townhomes. We have requested the Board disburse the funds from our escrow account to start the project. This will leave us with the final group of townhomes on the schedule to be painted in 2018.
Insurances – A survey of townhome owners is planned to determine insurance coverage and type currently maintained. The benefits of each townhome maintaining insurance coverage such as homeowners, flood, and termite control would be mutually beneficial to each townhome owner and their neighbors. Study of possible policy recommendations to the Board is ongoing.
Respectfully submitted,
Alfred Gaudet
Chairman, Townhome Committee
WELCOME COMMITTEE ANNUAL REPORT 2017
Since our last annual meeting we have had several new residents move to the Greens. We have welcomed:
September 2016- Stella Webb
September 2016- Larry and Kathy Harms
November 2016- Lee and Janet Kitchen
January 2017- Derf and Peggy Oubre
January 2017- Jean Flurry
February 2017- Scott and JoAnn Loupe
February 2017- Flue LeBlanc and Connie Evans
May 2017- Keith and Sheila LeJeune
May 2017- Shelley and Robert Hardison
May 2017- Wayne and Patsy Mollere
July 2017- Pete and Karen Lafleur
August 2017 – Bill and Lynn Moore
This year's accomplishments:
Obtained and distributed welcome packets from Ascension Parish Tourism to new residents.
Called on each and every new resident personally to provide them with the Green's HOA material.
Distributed keys to the Activity/Community center to new residents.
The Welcome committee is still waiting for new directories to be distributed to the nine residents who have not received theirs since moving into their home.
Welcome Committee Members include:
Vonnie Lowe
Mary Lou Galy
Theresa Neckameyer
Cynthia Hahn
Connie LaFrance
Anna Lee Himel
Jean Linn
Theresa Neckameyer
Welcome Committee Chairperson